Program Manager, Fine Arts

R507215
San Francisco

The Fine Arts division hosts 13 undergraduate and two graduate programs. Our goal is to produce self-sustaining artists, trained in individual risk taking and team-based collaboration, who excel as creative practitioners in rapidly changing local, national, and international communities.

This division is one of four academic divisions in the college and is part of Academic Affairs. The staff in each division work collaboratively to address operational/curricular challenges that impact all Academic Affairs administration. The program manager is part of a dynamic administrative team that supports the day-to-day operations of the academic programs in their purview. Under the supervision of the Senior Manager of Academic Programs, the PM works with their program chairs to coordinate curricular operations, events and projects.

The program manager serves as a key liaison between academic and administrative departments at the college and collaborates with other program staff to ensure program success. All team members provide targeted administrative support and take on special projects as arranged with the divisional dean and director. This position manages undergraduate Fine Arts social media presence and the Fine Arts newsletter. Program assignments may shift depending on the needs of the division and the college.

Project management responsibilities include the coordination, support, and completion of projects on time within budget and scope. The program manager oversees all aspects of the projects, including: setting project timelines and deadlines, budget planning, research assistance, scheduling meetings and travel, event planning management, social media campaigns, coordination with key stakeholders and reporting on the progress of projects.

MINIMUM REQUIREMENTS:

General Program Administration - 45% of time responsibilities

• Serve as a first point of contact for students, faculty, and external guests.
  
• Primarily for the Ceramics, Glass, Jewelry/Metals Arts, Sculpture, Individualized Studies, Textiles programs & Craft Curriculum although these program
  
• assignments may shift within Fine Arts.
  
• Meet regularly with program chair(s), studio managers and advising to plan for and support curricular and extracurricular activities, course scheduling and initiatives.
  
• Liaise with other college offices and support-services as necessary. The PM typically interfaces regularly with the studio managers where their program(s) facilities are located.
  
• Program budget oversight - process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fee within budget allocations.
  
• Run reports, enter and validate data; identify issues; propose potential solutions.
  
• Maintain email lists, google groups (faculty, students, alumni, etc.) for respective programs.
  
• Participate in the development and revision of standard operating procedures and guidelines.
  
• Assure program's web presence is accurate and update as needed.
  
• Maintain program portfolio, program files and archives in collaboration with program chairs.
  
• Assist chairs with the onboarding of new faculty.
  
• Attend program meetings, take notes and identify action items.
  
• Provide assistance to the dean, director, and chairs in institutional assessment, accreditation processes and external review as needed.
  
• Other duties/special projects as assigned by divisional director, senior manager, and/or dean (for example relating to division-wide student reviews, event
  
• planning and senior studio management).
  
• Obtain and maintain proficiency in all relevant college platforms and systems.
  
• Attend training and update skills as needed.
  
• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.
  

Course Scheduling and Enrollment - 20% of time responsibilities

• Under the supervision of the Senior Manager, analyze and track enrollment/degree progress, with program chairs, to inform course schedule planning and solve enrollment problems in concert with college partners as needed.
  
• Solve for recurrent course scheduling issues and conflicts (i.e. faculty assignments, rooms, days/times).
  

Event Planning & Support - 20% of time responsibilities

• Lead or assist in logistical planning and implementation for events, symposia curricular reviews, etc. Support may include onsite event management and even wrap-up. Liaise with appropriate college partners as needed.
  
• Reserve rooms for events/collect assets and post event listing.
  
• Work with designers for program-based marketing and communications collateral.
  

Supervision - 15% of time responsibilities

• Recruit, hire, train, and supervise work study students.
  

MINIMUM REQUIREMENTS:

• 1+ years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.
  
• Demonstrated self-motivation and ability to work autonomously.
  
• BA/BFA/BARCH degree preferred with stronger preference for one of the areas represented at CCA.
  
• Should embrace working in a diverse community of staff, faculty and students.
  
• Excellent written and verbal/interpersonal skills.
  
• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.
  
• Experience with social media and event coordination.
  
• Able to follow directions with minimum oversight and work independently as needed.
  
• Ability to exercise sound judgment and resolve diverse problems.
  
• High level of attention to detail.
  
• Ability to handle sensitive, confidential matters with discretion.
  
• Familiarity with and ability to apply technological innovations.
  
• Competence in MS Office Suite, Google Apps, Excel and data entry required.
  

Preferred Qualifications:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.
  
• Associate, BA/BFA/BARCH degree.
  
• Experience with a student information system (SIS), e.g. Colleague, Banner, Workday.
  
• A successful candidate for this position will exhibit a welcoming personality, strong organizational and administrative skills, and engage reflective strategies to further implement improvements in the academic cycle.
  

Working Conditions:

This position will include a mix of in-person and remote work. CCA is normally open for business 8 a.m.-4:30 p.m., Monday through Friday. Supervisors assign individual work schedules, and all employees are expected to arrive on time and to be ready for work at the start of their scheduled shift. Program Manager shifts generally start between 8 am and 9 am but may shift to accommodate events, special projects, meetings, etc. and are subject to change based on the needs of the program(s) and College. This position requires occasional work during evenings and weekends.

COMPENSATION & BENEFITS:

• The compensation for the position is $27.87 per hour.
  
• CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.
  

WORK SCHEDULE:

• CCA considers a full-time work week to be 37.5 hours per week.
  

Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to hr@cca.edu with any questions.

Location
San Francisco

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

Questions?

Please address any questions to hr@cca.edu.


To apply, visit https://cca.wd5.myworkdayjobs.com/en-US/CCA/job/San-Francisco/Program-Manager--Fine-Arts_R507215.

Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.







Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-c4f37013ad877f41a0b53eeef305f4d4