Special Instructions to Applicants

This is an internal recruitment for current University of California employees. Priority consideration will be given to active UC employees from any UC location or UCLA preferential rehires. External applicants may be considered if the applicant pool is not sufficient.

 

This position is fully onsite at the UCLA campus.

Incumbent must be available outside normal work hours to address travel-related issues that may arise.

Department Summary

The Office of the Chancellor at UCLA serves as the central executive authority, guiding the university's strategic vision and ensuring the fulfillment of its mission in education, research, and public service. The chancellor shapes the campus's strategic plan and oversees a substantial budget, managing a diverse community of over 43,000 students, 4,300 faculty, and 42,000 staff members.
Position Summary

The Executive Travel Manager serves as the Chancellor's chief travel administrator. The incumbent will oversee the planning and booking of trip itineraries to ensure the integrity of the Chancellor's calendar commitments and needs are met efficiently and accurately. The position will provide expert advice, based on needs and policies which include ensuring air travel, ground transportation, lodging, and other logistics are secured and are optimal for the business purpose of the travel. This position requires acute attention to detail and accuracy to ensure travel plans are met without compromise. 

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Minimum of five to seven years of experience in operations and/or accounting/related financial work, with heavy emphasis on travel planning. (Required)

Nonprofit and/or higher education experience. (Preferred)

Demonstrated working knowledge of accepted accounting and UC/UCLA policies and procedures, including accounts payable and receivable, travel, internal audit, and purchasing. (Preferred)

Ability to compile detailed accounting transactions and reconciliation that require strong knowledge of accounting concepts with demonstrated skill in organizing and maintaining accurate, up-to-date accounting records for audits and follow-up action. (Required)

Proficient in using Microsoft Suite of applications such as Word, Excel and Access, etc. to maintain and create complex databases, tables and reports with demonstrated skill in manipulating large amounts of data and use of advanced formulas in Excel. (Required)

Ability to promptly and efficiently learn new University technologies and databases. (Required)

Ability to work independently and as part of a team; demonstrated skill in organizing work, setting priorities and handling multiple tasks simultaneously with competing deadlines under minimal supervision in a dynamic and ever-changing environment. (Required)

Demonstrated interpersonal skills to establish and maintain cooperative working relationships with staff of all levels as well as a wide variety of external constituents and across the university. (Required)

Strong written communication skills to prepare, proofread and edit correspondence, reports, itineraries and other material for correct grammar, punctuation and syntax with accuracy and excellent attention to detail. (Required)

Excellent verbal communication skills to interact effectively and diplomatically with colleagues as well as a wide variety of internal and external constituents. (Required)

Results oriented with a strong sense of urgency and ability to consistently deliver a high level of customer service maintaining composure and performing promptly and efficiently to requests; high ethical standards and integrity with the ability to maintain confidentiality and use discretion. (Required)

Creative, inventive and strategic with excellent research and analytical skills; ability to define objectives, identify problems and make appropriate recommendations toward solutions and achieving department goals. (Required)

Must be available outside normal work hours to address travel-related issues that may arise. (Required)

Working knowledge of auditing standards and application. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree Bachelor?s Degree with a preference of major in accounting, business administration or closely related field. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 p.m. to 5:00 p.m.
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Travel%20Management%20Officer%203%20(TBD_940835)

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