Confidential Executive Assistant, Office of the General Counsel/Legal Affairs

POSITION DETAILS

The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University?s Central Office and the University?s 26 constituent schools and colleges.

In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to:

• Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines.
• Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents.
• Coordinate internal and external communications, including those requiring discretion and confidentiality.
• Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes.
• Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements.
• Assist with tracking project timelines, monitoring deliverables, and supporting office workflows.
• Liaise with staff across the University?s Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests.
• Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations.
• Handle sensitive and privileged information with professionalism and discretion.
• Perform related duties and special projects as assigned.

NOTES:

1. Until further notice, this position is eligible for a hybrid work schedule.
2. This position is excluded from union representation in the collective bargaining unit.

QUALIFICATIONS

Minimum:

Bachelor's degree and six years' related experience required.

Preferred:

• Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies.
• Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships
• Experience in a legal, university, corporate, government, or nonprofit setting.
• Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously.
• Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions.
• Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines.
• Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels.
• Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office.

CUNY TITLE OVERVIEW

Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member.

• Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes
• Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology
• Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities
• Manages communications within and outside the unit related to areas of responsibility
• May serve as Manager of a large Executive Office
• Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\HRAM\FL.HRS\CG\SEARCH\FL.GBL?Page=HRS\APP\JBPST\FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31329&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings

CLOSING DATE

Open until filled. Application review begins on November 14, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Central Office

About CUNY City University of New York - System

The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.

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