Davis, California
Seattle, Washington
Seattle, Washington
Posted: 09-Oct-25
Location: Providence, Rhode Island
Type: Full-time
Internal Number: 6632665
Finance And Operations Associate
Brown University
To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/Maddock-Alumni-Center/Finance-and-Operations-Associate_REQ204492
Job Description:
The Finance & Operations Associate is a key member of the Alumni Relations Finance & Operations team, supporting the department's financial management, operational systems, and cross-departmental projects. Reporting to the Associate Director for Finance & Operations, this role manages contracts, invoices, vendor relationships, and day-to-day financial transactions while ensuring compliance with University policies and procedures.
The Associate serves as a first-line contact for Alumni Relations staff with financial and operational questions, providing guidance, reporting, and documentation that strengthen financial fluency and program planning. The role also produces reports and data exports from Workday and assists staff with interpreting and applying financial information.
An integral responsibility of this position is serving as the finance and operations partner for the Alumni Experiences team, supporting high-profile alumni events and programs such as Reunion and Commencement. In this capacity, the Associate manages contracts, payments, and vendor processes to ensure seamless program delivery. The position also contributes to broader administrative and operational support across Alumni Relations, particularly during peak activity periods.
Education and Experience
- Bachelor's degree or equivalent combination of education and experience.
- Minimum of 2 years of experience in a related field such as fundraising, higher education, banking, nonprofits, sales, or customer service.
- Experience in an academic setting preferred
- Experience with Workday Financials and/or QuickBooks a plus
Job Competencies
- Customer service experience with a strong service-minded philosophy.
- Strong interpersonal skills and ability to communicate effectively with University partners
- Experience in effectively communicating key data in a user-friendly and concise manner to individuals with varying levels of financial acumen.
- Demonstrated proficiency with Excel, including pivot tables, formulas, spreadsheets, and databases.
- Ability to problem-solve and troubleshoot issues when appropriate.
- Ability to manage multiple tasks and priorities in a fast-paced, multi-faceted work environment with emphasis on accuracy and deadline adherence.
- Ability to work occasional nights and/or weekends.
Background Check: All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.
Additional Information: Please submit a resume and cover letter when applying for this position. To learn about Brown University's benefits, please visit here for further information.
Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.
Recruiting Start Date:
2025-10-03
Job Posting Title:
Finance and Operations Associate
Department:
Alumni Relations
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
EEO Statement:
Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.
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