Charlotte, North Carolina
Posted: 07-May-25
Location: Colorado
Type: Full Time
Salary: $65,000–$80,000
Salary Details:
Preferred Education:
Business Operations Manager
Full-Time Administrative Position for the 2025–2026 School Year
Mackintosh Academy – Boulder, an independent K–8 IB World School, is seeking a Business Operations Manager for the 2025–2026 school year. Mackintosh is a co-educational school dedicated to serving gifted students through a values-based, globally minded, and inquiry-driven program. Mackintosh Academy presents an exceptional opportunity to work with bright, dedicated, and creative students and colleagues in a highly innovative and naturally beautiful setting.
This is an exciting opportunity for a highly motivated, efficiency-minded, and mission-aligned individual to help strengthen and streamline our school’s operations while contributing as a key member of our collaborative administrative team.
Position Summary
The Business Operations Manager plays a vital role in supporting both the daily operations and long-term sustainability of Mackintosh Academy - Boulder. Working closely with the Head of School and external financial partners, this position oversees human resources, internal financial systems, risk management, facilities, and technology. This is a hands-on role ideal for someone who thrives in a dynamic, collaborative, and values-driven environment.
Key Responsibilities
Business Operations (60%)
Business Office Support:
- Serve as internal liaison to the school’s outsourced bookkeeping and CFO teams; ensure accurate coding, timely invoice submission, and reliable financial reporting
- Manage internal business functions including credit card app management, purchasing, vendor contracts, insurance renewals, and compliance calendars
- Support annual budgeting process and monitor actuals-to-budget throughout the year in collaboration with the Head of School and CFO
- Oversee tuition tracking, payment plans, and liaise with families regarding billing questions
- Ensure compliance with licensing, safety regulations, emergency preparedness protocols, and accreditation standards
- Assist with grant and donation tracking as needed
Facilities Oversight
- Directly manage the school’s Facility Manager who oversees daily maintenance, cleaning, and operations
- Collaborate with the Head of School and Facility Manager to plan and implement long-range facilities maintenance and capital improvements
- Oversee renovation and improvement projects; coordinate setup for meetings and events, including AV/tech needs; support staff training in facility use
- In conjunction with Facility Manager, coordinate vendor scheduling for repairs, maintenance, and safety inspections
Technology Oversight
- Oversee the school’s technology program, ensuring that classroom and staff technology needs are met
- Provide oversight of the school’s external IT vendor; conduct annual vendor assessments
- Manage the Blackbaud database system, including account setup, staff and family training, and ongoing system optimization
Human Resources (30%)
- Serve as the primary HR contact for all staff; co-lead hiring processes in collaboration with hiring managers by overseeing job postings, applicant tracking, compliance requirements, and hiring best practices
- Coordinate onboarding, benefits administration, and ensure adherence to HR policies and employment regulations
- Source and attend relevant HR training; serve as liaison to Employers Council, the school’s external HR consulting partner
- Maintain accurate personnel records and ensure compliance with employment laws and school policies
- Coordinate payroll and benefits administration with third-party providers
- Guide annual contract renewals and compensation adjustment letters
- Support performance management systems, professional development logistics, and employee relations
Administrative Support (10%)
- Serve as a member of the Administrative Team, which includes additional committee work such as serving on the Tuition Assistant committee, as well as the Risk Management committee
- Support, maintain, and offer improvements to key administrative systems and school operations
- Coordinate allocation and scheduling of school resources (e.g., classrooms, transportation, shared equipment)
- Provide administrative oversight of after-school programs and employees; serve as administrator on duty during aftercare and assist with end-of-day building closure
- Promote and support a school culture rooted in collaboration, communication, and inclusion
- Perform additional duties as assigned by the Head of School
Qualifications
- Bachelor’s degree in business, nonprofit management, HR, or related field required; advanced degree or relevant certification a plus
- 3–5 years of experience in business operations, HR, or administration (school or nonprofit setting preferred)
- Working knowledge of employment law and HR best practices, or willingness to learn.
- Experience collaborating with outsourced finance and/or payroll teams
- Proficiency in Google Workspace and Excel; experience with QuickBooks, HRIS systems, and school databases (e.g., Blackbaud) strongly preferred
- Excellent communication, discretion, and organizational skills
- Commitment to the values of equity, inclusion, and community