Job Purpose

The Membership and Event Coordinator helps build the success of the organization to professionally conduct its operations and develop its programs by planning, organizing and implementing membership outreach efforts and events.

Duties and Responsibilities
Educational Programs and Member Services

• Assists with the coordination and planning of events, educational programs and services hosted by FTA
• Assists with the organization and management of board meetings, conferences, committee meetings, workshops and awards
• Members communication, outreach, and recruitment
• Manage systems used for event registration and association management
• Become knowledgeable on and facilitate the sharing of information on programs and services offered from our federal association and other industry groups
• Communicates membership benefits, programs and services to members and prospects resulting in increased recruitment and retention
• Manages special projects as needed
• Event travel required. Less than 5% of time

Office Administration

This role may also require:

• Use word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Personal Characteristics

Employee should demonstrate competence in the following:

• Professionalism: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the Association.
• Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the Association.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of staff and members of Association to meet or exceed their expectations.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Make Decisions: Independent judgment is required to plan, prioritize and organize diversified workload. Problem-solving and critical thinking skills are an asset.
• Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

At least 2-3 years of experience in an office setting required. Preference given to candidates who have experience in non-profit, association, or logistics. 

About Florida Trucking Association

Florida Trucking Association (FTA) has been the leading voice, protecting the interests of Florida’s trucking and transportation industry, for almost 90 years. FTA is the sole liaison between the trucking industry, the Florida Legislature and state regulatory agencies, and serves as a source of information, continuing education and best practices for its members. For additional information please visit www.floridatrucking.org or visit the association on Twitter or Facebook.

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