For over 100 years Castilleja’s mission has been to educate motivated young women to become confident thinkers and compassionate leaders with a sense of purpose to effect change in the world. We believe in the power of women learning and leading and are excited that you are interested in joining us. If you are driven, motivated, and eager to make a difference, we would love to meet you!
Generous time off – we offer 22 holidays a year vacation time!
Exceptional benefits and compensation package including a retirement plan
Free lunch every school day
A work environment that inspires growth and learning
ABOUT THE POSITION
Castilleja is seeking an Advancement Database Manager to oversee the fundraising and relationshiP data across donors, alums, and other key constituents to the school. The Castilleja Advancement team is responsible for the cultivation and stewardship of donors, engagement with alums, and major events. The school is using with Raiser’s Edge and is seeking an experienced database manager with great attention to detail, technical proficiency with databases, and a strategic mindset to optimize the database for the work and goals of the Advancement Department.
Database management: Maintain the structure and integrity of the database, including creationof new records, updating records, tracking events and updating data from other platforms as necessary.
Gift management: Oversee the entry of pledges and gifts, and provide guidance to theAdvancement Associate, including setting up receipt and acknowledgement templates; producing acknowledgment letters; tracking stock gifts and monitoring brokerage accounts; processing matching gift requests; managing special projects such as employee payroll deductions for donations; tracking gifts to various appeals, including the Annual Fund, CapitalCampaign, and other fundraising initiatives.
Advancement reports: With guidance from the Director of Advancement create and produce reports, lists, and statistical data as needed by the Advancement team. In addition to routine needs, pulls lists of donors for the Annual Report and completing the ABADO and INDEX surveys.
Liaison with business office: Collaborates closely with colleagues in the business office to set up new funds, campaigns, and link to General Ledger. Supply supporting documentation as requested by the business office for annual audit.
Annual Fund, Alumni, and Capital Campaign support: In partnership with Advancement colleagues, assist in production of annual fund solicitations and emails. Creates queries based on segmentation outlined, sets up merge letters, coordinates with mail house, prints letters and envelopes as needed in-house. Provide data needs for events
Additional duties as assigned: May periodically assist the advancement team with various projects, assisting with school-wide events, etc.
Excellent organizational skills including the ability to identify priorities, work independently, meet deadlines, and use logic and analysis to solve computer software problems; demonstrated analytical, mathematical, and problem-solving skills.
Flexible with competing deadlines
Excellent research, planning, conceptual, and strategic thinking skills
Strong qualitative skills with the ability to translate staff requests into meaningful reporting.
Excellent attention to detail, highly organized with the ability to manage several projects at once and consistently meet project deadlines while working harmoniously in a team environment.
Passionate and naturally curious about database work and experience working in an independent school and/or higher education environment preferred. Requires occasional evening and weekend work.
Bachelors degree with at least five years of experience in database administration and/or
Advancement Services within a nonprofit setting.
Database experience required
Excellent overall computer skills with proficiency in Microsoft Office and other related
applications; experience with wealth screening systems.
Castilleja School is a non-sectarian independent college preparatory school for young women located in the San Francisco Bay Area near Stanford University and in the heart of Silicon Valley. Founded in 1907 by Stanford University graduate Mary Ishbel Lockey, the school has an enrollment of girls in grades six through twelve, and has a long-standing reputation for the excellence of its academic program. Castilleja educates young women by fostering their intellectual, physical, creative, and emotional growth through an exemplary college preparatory experience within a diverse and supportive community.