The Center for Human Rights and Global Justice (CHRGJ) was established in 2002 and has become the hub of human rights study at New York University School of Law, the top-ranked program for international law in the U.S. and one of the premier law schools in the world. CHRGJ aims to generate substantive and cutting-edge contributions to human rights research and legal scholarship; and make original and constructive contributions to ongoing public debates relating to human rights.

Ongoing organizational efforts 

The CHRGJ at NYU Law is seeking a coordinator to coordinate and support our ongoing organizational efforts ensuring efficient implementation of the Center's financial, operational and event management dimensions.  

The Center has in place a distinctive hub-like organizational structure that allows its members to carry Center-wide programs, as well as initiative/clinic/project-specific efforts in a semi-autonomous way yet be able to seek support from the Center's core team in administrative, operational and events dimensions. 

The Center has taken the following steps to enhance our organizational strategy: 

• Hired an executive director who works closely with the Chair of the Center on all strategic, programmatic, personnel, managerial and communications efforts 
• Developed an internal student program to support various initiatives and projects housed within the Center in areas of operations and event management 
• Centralized collaboration efforts using Google Workspace to ensure a timely and effective flow of activities, tasks and programmatic needs among involved parties.

The Center also carries its operational tasks by working closely with various NYU units that are critical partners in this process including but not limited to:

• NYU School of Law: Office of Financial Management, Law Human Resources, Facilities, Catering, Tech and IT, Dean's Office Institutional Events, Communications among others
• Office of Global Services (OGS)
• University-wide and NYU Law housed-centers, institutes, and clinics 

Scope of work

The finances, operations and events coordinator will report directly to the executive director and support in these three main areas. Their overall responsibilities include: 

• Liaising with various CHRGJ and NYU Law parties, as well as community partners as needed to ensure implementation of all operational dimensions needed for financial, programs and event dimensions.
• Completing fundamental and ensuring continued learning of all NYU specific training for operational, managerial and financial tasks to comply with NYU and NYU Law parameters.
• Working with the executive director and team leaders to learn needs and facilitating cross-channel information between team leaders and the executive director 
• Keeping our internal and external calendars and timelines up to date including tracking associated project management tasks. 
• Organizing, filing and maintaining administrative records for future reference and process development ensuring consistency. 
• Understanding and embracing processes of communications channels including website management content (WordPress, Squarespace), social media, newsletters (Mailchimp), as well as graphic design and printing in order to coordinate and incorporate those dimensions into the operational process. 
• Identifying potential problems, points of friction, troubleshooting and finding solutions through the various processes.
• Supporting the executive director in various tasks as assigned. 

Finances

• Planning for, processing, reconciling and reporting financial activities related to pertinent projects, programs or initiatives 
• Handling procurement, billing, reimbursements and all transactions related to purchasing and corporate cards associated with the Center and its projects
• Onboarding vendors, drafting independent contract agreements and pursuing, and establishing financial practices that allow the Center to acquire its goods and services
• Maintaining internal budgets, transactions and costs forecasts when planning events and activities

Operations

• Ensuring all operations pertaining to CHRGJ core and project-related tasks are carried on in an appropriate, timely and cost-effective way.
• Finding ways and using best practices to improve operations and internal processes. 
• Arranging domestic and international travel for the Center's team members as well as guests hosted for various programs and events associated with the Center.
• Purchasing materials, planning inventory and overseeing projects' material needs.  
• Maintaining records and documentation, confidentiality of information.
• Sustaining and enforcing precise processes to ensure consistency of operations.
• Liaising with the Office of Global Services to support CHRGJ visa-related matters. 

Events 

• Joining the event planning process at various stages of the development phases. 
• Coordinating with internal and external parties on planning dimensions to ensure smooth flow of communications resulting in a successful implementation of each event.
• Leading all event planning activities related to the CHRGJ core-projects. This includes but is not limited to two annual in-person events of 200 attendees, a series of semester-specific talks featuring guest speakers, and student-oriented events including an open house at the start of the academic year and a celebration of community at the end of the academic year. 
• Supporting on-demand event planning activities related to CHRGJ-associated projects and clinics. This would vary in terms of modality and size based on each project's needs.

Recruitment timeline and process

• Application Deadline: Position open until filled 
• Interviews: On a rolling basis 
• Anticipated Start Date: December 1, 2023 

Compensation and modality 

Based on the applicant's experience; salary ranging from $66-70,000 including benefits.

The position is full-time, in-person, and based at NYU in New York City:

• CHRGJ office hours are Monday-Friday from 9:00 a.m. to 5:00 p.m. (ET)
• Events coordination require work outside those office hours 
• Remote flexibility of up to 2 consistent days per week, determined in consultation with the executive director
• Weekly meeting with the executive director to discuss priorities and goals 

Qualifications

Applicants must meet the following criteria:

• BA degree in management, business, operations, finance, public relations, economics, nonprofit, human rights, global affairs, or administrative-related field 
• 3 years of full-time employment experience in working with organizations and entities of related fields such as research centers and institutes, higher education, nonprofit, and/or human rights organizations.

Ideal candidates should be able to:

• Start working with the team quickly.
• Demonstrate affinity and interest in working in a space dedicated for human rights and global justice.
• Understand the realities and nuances of working with passionate and talented teams operating in a varying range of organizational approaches. 
• Follow instructions, tasks and expectations as assigned including taking responsibility for tasks implicitly associated with each assignment. 
• Work comfortably in a high-pressure environment and within hierarchical institutions and structures. 
• Be methodical and able to develop processes in ambiguous scenarios.
• Receive feedback and constructive criticism from a variety of channels.
• Showcase outstanding project management skill including:

Attention to details, organization, strategic thinking, financial and analytical competencies, effective communications including speaking, writing and active listening to capture ideas sprouting in group sessions, solid time management, prioritization and multitasking abilities. 

• Proactively seek out opportunities to advance and improve our practices.
• Demonstrate interpersonal and intercultural competencies to build strong relationships with colleagues and partners at the Center. 
• Show practices of patience and self-care, and signs of high emotional intelligence. 
• Proficiently use Google Workspace (docs, sheets, drives, slides, calendars, gmail, forms, groups etc.) and MS Office Suite (word, excel, powerpoint).

Application requirements 

Applications must include:

• Resume or CV outlining detailed tasks and responsibilities associated with each employment opportunity 
• Cover letter outlining skills and experience pertaining to the three main areas describe in this position 
• List of three references from previous employers including emails and phone numbers
• Sample of materials showcasing work experience related to all three main areas described in this position. 

Applications that do not include all four requirements will not be considered. 

Please contact CHRGJ Executive Director Youssef Farhat youssef.farhat@nyu.edu with any questions about this position or the Center for Human Rights and Global Justice at NYU School of Law.  

CHRGJ at NYU School of Law welcomes internal and external applicants. 

Please note that candidates:

• Meeting our application requirements will be initially interviewed on a rolling basis via Zoom to discuss details around expectations and how their skills can support our goals. 
• Selected for final interviews will complete an in-person visit to the Center followed by an online monitored test to assess their skills and fitness for the role. The test will include tasks similar to the assignments that would take place while assuming this role.

The pay range represents base pay only. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

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