Job Purpose: The Public Relations & Events Coordinator is a critical role that helps Florida Trucking Association, Inc. manage the professional image, credibility, and visibility of the Association and assists with the coordination and planning of events and services hosted.
Position Summary: Under the direction of the Florida Trucking Association President/CEO, the incumbent in this position is responsible for:
Planning, coordinating and implementing the production of the Association's publications, materials, and communication channels and social media that will cover the entire spectrum of program areas within FTA to promote, foster and enhance the professional image, credibility, and visibility of the Association;
Responsible for managing, preparing, and distributing Member communications including, but not limited to FTA Dispatch (weekly and/or as needed electronic newsletter); member alerts; meeting notices; and other communications pieces, both in electronic and/or print production;
Responsible for managing correspondence, comment letters, fact sheets, press releases, and other pertinent informational materials;
Responsible for staying abreast and updated on issues affecting the trucking and transportation industry for the purpose of preparing and providing timely, concise, and useful information to FTA Members;
Responsible for coordinating media relations, outreach, and public information activities to promote the visibility and professional image of the Association;
Responsible for developing content and format for FTA meeting event programs and materials;
Responsible for assisting in the content development for the FTA website, and working to ensure that posted content remains current and accurate;
Responsible for providing communication-related staff support to FTA Boards, Councils, and Committees;
Responsible for tracking social media regarding issues of interest and concern to FTA, utilizing social media to benefit FTA;
Assists with the coordination and planning of events, educational programs and services hosted by FTA, which may include management of registrations, sponsorships, exhibitors, and hotel liaison.
Responsible for performing other duties as assigned by the FTA President & CEO.
Event travel required. Less than 5% of time
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Personal Characteristics: Employee should demonstrate competence in the following:
Creativity: Creative mind to bring new ideas and solutions to the Association.
Professionalism: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the Association.
Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the Association.
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Focus on Client Needs: Anticipate, understand, and respond to the needs of staff and members of the Association to meet or exceed their expectations.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Make Decisions: Independent judgment is required to plan, prioritize and organize diversified workload. Problem-solving and critical thinking skills are an asset.
Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
At least 1 year of experience in an office setting required
At least 1 year of writing experience (Preferred)
At least 1 year of public relations experience (Preferred)
Florida Trucking Association (FTA) has been the leading voice, protecting the interests of Florida’s trucking and transportation industry, for almost 90 years. FTA is the sole liaison between the trucking industry, the Florida Legislature and state regulatory agencies, and serves as a source of information, continuing education and best practices for its members. For additional information please visit www.floridatrucking.org or visit the association on Twitter or Facebook.