Hartford, Connecticut
Allentown, Pennsylvania
Columbus, Indiana
Hartford, Connecticut
Posted: 08-Nov-23
Location: Decatur, Georgia
Type: Full Time
Salary: $64,800 - $75,600
Required Education:
Additional Information:
Internal Number: 2020536
POSITION SUMMARY
The National Association of Chronic Disease Directors (NACDD) is seeking a certified and experienced individual to join our organization as a Senior Contract Specialist. NACDD is a Member-based not-for-profit Association that improves the health of the public by strengthening state-based leadership and expertise for chronic disease prevention and control in states and at the national level. NACDD's role continues to be that of standing in the gap, linking resources with its member-experts, and together creating a safer, healthier, and more equitable America.
Reporting directly to the Procurement Manager within the Operations Department, the Sr. Contract Specialist is responsible for independently managing the Association’s contracts, including drafting, negotiating, and finalizing agreements and/or Memorandum of Understandings. This position also assists the Grants Management Specialist with various aspects of the grant application/cycle, as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
• Serve as a subject matter expert in contracts management;
• Responsible for initiating, developing, reviewing and finalization of contracts;
• Manage the Association’s contract process, which includes contract solicitation, preparation, and language negotiation;
• Review contracts for accuracy with allowed terms and pricing;
• Initiate final review and approval so that cost estimates and vendor’s invoices are in accordance with the contract documents;
• Research regulations to guarantee contracts are current and in compliance with the donor regulations and laws;
• Perform research, evaluation and analysis for monitoring performance for compliance/non- compliance of contracts;
• Take appropriate actions with regard to contract compliance, progress and corrective actions;
• Resolve contract issues and disputes both internally and between contracting parties through meetings, written or verbal communications, or other means;
• Ensure timely signing and record-keeping of contracts;
• Maintain an updated contract database;
• Oversee management filing system for all agreements, contracts, bid specifications and related items, and maintains records of contract dates, expirations, renewals, and re-negotiations;
• Review and updates agreement templates to ensure government or agency guidelines are addressed, and include any other language deemed to minimize the Association’s risk;
• Promote consistent communication and outreach to consultants and sub-grantees/vendors;
• Verify vendors through the exclusion list on http://www.sam.gov;
• Coordinate with the Association’s point of contact or vendor to ensure that the vendor is meeting its contract deliverables as outlined in the contract;
• Conduct contracts audit to ensure completion of contracts deliverables and compliance of Association and federal policies and procedures;
• Participate in monthly Financial and Operational Consultant calls to discuss status of program contracts;
• Manage the annual renewal process and maintenance of System for Award Management account, DUNS number, grants.gov account, eRA Commons, etc.;
• Assist the Grants Management Specialist with various aspects of the grant application, reporting and No Cost Extension/Carryover process as needed;
• Provide consultation and technical assistance to program consultants, staff, and vendors in interpreting grant regulations, policies, and procedures;
• Serve as the main liaison with outside contracting representatives and builds relationships with the vendors and contractors;
• Maintain an updated procurement policy of the Association;
• Perform other duties, as assigned or necessary, to achieve the Association’s goals and objectives.
Minimum Qualifications (Knowledge, Skills, and Abilities)
- Bachelor’s degree in Business Administration, legal studies, Public Administration, or related field;
- Knowledgeable with processing Multi-Funded and Special Purpose Contracts, Memorandum of Understanding;
- Experience in contract administration involving grant programs management;
- Minimum of four (4) years of experience with government or non-profit agencies;
- Basic knowledge and understanding of financial statements;
- Extensive knowledge of preparing and managing contracts;
- Experience in working with Health and Human Services (HHS) organizations;
- Experience with researching statutes, legislation, regulations, and directives that govern a government organization;
- Demonstrated experience in management of multiple complex projects in a fast-paced environment paired with the ability to meet critical deadlines;
- Must possess high level of accuracy and attention to detail;
- Ability to communicate clearly and effectively in written, oral and visual form;
- Ability to maintain effective record keeping systems;
- Demonstrated strong interpersonal skills and ability to work cooperatively to build relationships;
- Proficiency with Microsoft Office programs (e.g., Word, Excel, PowerPoint);
- Proficiency in utilizing virtual meeting platforms such as Zoom; ability to master other technologies and software applications, as needed;
- Must possess a service-oriented outlook;
- Self-motivated; able to work independently and to receive and incorporate feedback from others into plans;
- Resilient, flexible, and innovative;
- Understanding and commitment to achieving NACDD’s mission, vision, and support advancing the Association’s strategic map;
- Ability to travel, as needed.
Preferred Qualifications (Knowledge, Skills, and Abilities)
- Holds a certification from one of the following: the National Institute of Governmental Purchasing (CPPB or CPPO), the Institute for Supply Management (CPM, CPSM, or CPSD), or be a Certified Professional Contract Manager (CPCM);
- Alternatively, may hold a certification from the American Contract Compliance Association as a Certified Compliance Administrator (CCA), or Master Compliance Administrator (MCA).
SPECIFIC LICENSE OR CERTIFICATION REQUIREMENT:
- Must possess and maintain a valid Georgia Driver’s license; and
- A nationally recognized professional procurement certification required or must be obtained within two (2) years of hire date. An equivalent combination of education, training, and experience will be considered.
Location:
- Atlanta, GA (Hybrid);
- Candidate must live in Georgia*;
*All Atlanta-based employees will be required to work in the HQ office on a hybrid schedule, beginning January 2024
Travel requirements:
- 10%
Salary Range:
- $64,800 - $75,600
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
NACDD provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
