The Membership and Events Coordinator is a full-time position responsible for database management, migration to a new data management system, membership and registration processing, and event logistical support. A remote work environment requires the ability to be punctual, reliable, responsible, and ethical. Additional clerical and conference duties are assigned as needed. Must be located in Texas. Travel required.

Data management, membership, event registration, overall coordination

• Primary staff responsible for answering phones during office hours
• Provide phone and email support for registration and membership inquiries
• Respond to questions and requests related to membership and requests for registration changes
• Host monthly new member orientation virtual meetings
• Prepare and send custom invoices for membership and registration
• Fill out vendor applications for school districts and provide W-4 form on request
• Monitor and respond to Contact Form submissions
• Process credit card payments over the phone
• Provide monthly reports of liability and employment insurance purchases to carrier
• Manage the membership and registration database Association Management Software (AMS)
• Manage migration from the current AMS to new platform AMS (limited time initiative)
• Coordinate membership between Association for Career and Technical Education (ACTE) and CTAT
• Utilize AMS to extract data for reporting and targeted communications

Events and Programs

• Manage logistics and registration for regional training events (travel required)
• Work the registration desk and provide logistical support (bag stuffing, runner, move materials) for winter and summer conferences (travel required)
• Ensure materials for conferences and events are ordered and shipped in advance
• Coordinate elements of conferences and events as assigned
• Manage distinguished administrator award program
• Support awards program with orders and shipping
• Coordinate CTAT member participation in ACTE regional and national conferences (House of Delegates, State Leaders Breakfast, Hill Visits)
• Manage tracking for new certificate program once developed

Other

• Prepare and submit the annual ACTE Quality Association Application
• Participate in weekly staff meetings and planning retreats
• Maintain confidentiality of membership and registration data and the Association's information
• Review professional publications, establish personal networks, and participate in professional workshops that increase effectiveness and improve the Association's performance
• Ensure that the Association's professional image is maintained in all verbal and written communication

Travel required. Must be located in Texas. 

• Bachelor's degree or credit hours in English, Marketing, or Communications preferred
• Two to three years of marketing, events, communications, or public relations experience preferred
• Proficient in Google Email, Google Drive, Google Calendar, Mac operating system
• Analyze processes related to the role and work collaboratively to improve them continuously
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Proven project management skills
• Experience with database management
• Strong written and verbal communication skills
• Excellent, articulate, personable, and diplomatic customer service skills
• Ability to multitask, work independently, and efficiently under deadline
• Possess a positive, team-player attitude

About Career and Technical Association of Texas

Founded in 1999 as a nonprofit member-based organization, CTAT helps members provide equitable access to quality CTE programs that align with regional and state workforce opportunities. CTAT advocates for state appropriations and policies that impact CTE programs and the students they serve.

Connections working at Career and Technical Association of Texas