Job Family Group:

Staff

Department/Office:

Donor Relations (Patrick Reyes)

Time Type:

Full time

Compensation:

$22.61-$28.26

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

United States of America (Non-Exempt)

Job Description:

Responsible for leading special events in the Alumni Relations & Development division. Maintains office databases and documents pertaining to events. Conducts effective planning development and execution of Alumni Relations & Development events which focuses on engaging supporters, growing donors and sustaining philanthropic support. Implements ongoing aspects of special events, including donor and stewardship events, celebrations, conferences, and meetings. Serves as a liaison between the Alumni Relations and Development (AR&D) division and academic departments, the Board, Athletics, University units, and the President's office to plan, coordinate, and evaluate fundraising/alumni events.

• Plans from conception to implementation the logistics, venues, contracts and execution of all facets of event programs for AR&D including, but not limited to, catering, facilities, promotion, event budgets and post event follow-up. Provides event planning guidance and execution assistance to AR&D.

• Supports the President's Office by assisting with five Presidential Signature Events to include but not limited to co-planning, executing, tracking and logistics.

• Manages the divisional events using project management tools and provides guidance to divisional departments to include but not limited to checklists, tracking, etc.

• Negotiates vendor contracts and works with Risk Management on vendor approval for services.

• Manages, reviews and reports event budgets to ensure compliance with AR&D annual budget. Determines Return on Investments (ROI) for individual events and conducts year-to-year and event-to-event comparative analyses to determine the effectiveness of events. Evaluates quantitative and qualitative metrics for all events to measure satisfaction as demonstrated through Net Promoter. Maintains reporting in Affinaquest.

• Trains student workers and volunteers and leads staff with event planning.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience, and integrity to provide professional leadership during emergencies.

• Complies with all Trinity University policies and guidelines and confidentiality.

• Exercises discretion and judgment concerning both routine and confidential matters and the ability to act in a public relations capacity.

• Facilitates events by coordinating with groups, arranging publicity, etc.

• Performs other duties as required.

EDUCATION

Required:

Bachelor's degree from an accredited institution.

EXPERIENCE

Required:

Three years of event management or complex program management to include:

• Budget Management

• Database management

• Evaluation of events using data

Preferred:

• Experience in event management in higher education or nonprofit environment.

• Experience in Affinaquest.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Project plan execution, tracking and in-site problem solving.

• Ability to lift 25lbs, move tables, chairs, display banners and heavy boxes.

• Be a creative thinker as well as a practical implementer.

• Knowledge of nonprofit event trends and processes.

• Ability to handle sensitive and confidential information.

• Professional, honest and reliable.

• Even disposition with a poised confidence and the ability to deal effectively and politely with people from different backgrounds and experience levels in all types of situations.

• Capability to evaluate problems accurately and to display good judgment.

• Proficiency with PC, including Windows, Word, Excel, mail merge, data manipulation, etc.

• Exceptional spelling and grammar skills.

• Ability to compose correspondence and statistical reports.

• Strong office organizational skills.

• Public relation skills.

• Ability to exercise independent judgment and action.

• High level of organization skills.

• Ability to multitask and willingness to take initiative.

• Work with an ethnically and culturally diverse population.

OTHER REQUIREMENTS

All jobs require a current Criminal Background Check (CBC). Work hours will include some nights and weekends.