Please note, starting salaries are based on factors including internal equity, relevant experience, and education.
United States of America (Non-Exempt)
Responsible for leading special events in the Alumni Relations & Development division. Maintains office databases and documents pertaining to events. Conducts effective planning development and execution of Alumni Relations & Development events which focuses on engaging supporters, growing donors and sustaining philanthropic support. Implements ongoing aspects of special events, including donor and stewardship events, celebrations, conferences, and meetings. Serves as a liaison between the Alumni Relations and Development (AR&D) division and academic departments, the Board, Athletics, University units, and the President's office to plan, coordinate, and evaluate fundraising/alumni events.
Plans from conception to implementation the logistics, venues, contracts and execution of all facets of event programs for AR&D including, but not limited to, catering, facilities, promotion, event budgets and post event follow-up. Provides event planning guidance and execution assistance to AR&D.
Supports the President's Office by assisting with five Presidential Signature Events to include but not limited to co-planning, executing, tracking and logistics.
Manages the divisional events using project management tools and provides guidance to divisional departments to include but not limited to checklists, tracking, etc.
Negotiates vendor contracts and works with Risk Management on vendor approval for services.
Manages, reviews and reports event budgets to ensure compliance with AR&D annual budget. Determines Return on Investments (ROI) for individual events and conducts year-to-year and event-to-event comparative analyses to determine the effectiveness of events. Evaluates quantitative and qualitative metrics for all events to measure satisfaction as demonstrated through Net Promoter. Maintains reporting in Affinaquest.
Trains student workers and volunteers and leads staff with event planning.
Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience, and integrity to provide professional leadership during emergencies.
Complies with all Trinity University policies and guidelines and confidentiality.
Exercises discretion and judgment concerning both routine and confidential matters and the ability to act in a public relations capacity.
Facilitates events by coordinating with groups, arranging publicity, etc.
Performs other duties as required.
Bachelor's degree from an accredited institution.
Three years of event management or complex program management to include:
Evaluation of events using data
Experience in event management in higher education or nonprofit environment.
Experience in Affinaquest.
KNOWLEDGE, SKILLS, AND ABILITIES
Project plan execution, tracking and in-site problem solving.
Ability to lift 25lbs, move tables, chairs, display banners and heavy boxes.
Be a creative thinker as well as a practical implementer.
Knowledge of nonprofit event trends and processes.
Ability to handle sensitive and confidential information.
Professional, honest and reliable.
Even disposition with a poised confidence and the ability to deal effectively and politely with people from different backgrounds and experience levels in all types of situations.
Capability to evaluate problems accurately and to display good judgment.
Proficiency with PC, including Windows, Word, Excel, mail merge, data manipulation, etc.
Exceptional spelling and grammar skills.
Ability to compose correspondence and statistical reports.
Strong office organizational skills.
Public relation skills.
Ability to exercise independent judgment and action.
High level of organization skills.
Ability to multitask and willingness to take initiative.
Work with an ethnically and culturally diverse population.
All jobs require a current Criminal Background Check (CBC). Work hours will include some nights and weekends.
For over 150 years, we have met challenge with opportunity to ensure the best and brightest students have access to a transformative education.
Home to more than 2,500 students, Trinity is rooted in the liberal arts and sciences. We are guided by a mission and set of values that place the student experience at our core. As a community that both honors our past and shapes our future, we strive to live our values in everything we do.