Come join the nation’s leading advocacy organization, the American Academy of Pediatrics (AAP), in our Finance department to focus on the accounting and administrative support for sponsored programs activities. Be a part of the awe-inspiring initiatives the AAP works on to better children’s healthcare!
A main focus of this role will be setting up and maintain sponsored programs accounts with effective start and end dates and assign access rights within the financial systems and collaboration sites; deactivate expired accounts. Other aspects include serving as team lead of grant collaboration and intranet sites, ensuring resources, training materials, and forms are kept current and expired Request for Proposal documents are removed, we well as, assisting the Sponsored Programs team in preparing budgets, proposals, and other documents required for timely submission of application packages and other reports.
Must be detailed, organized, and flexible to change gears to be successful in this role!
Also needed are the following requirements:
Bachelor’s degree in accounting, business, or related discipline required, or an equivalent combination of relevant education and work experience required.
At least two years of related administrative and/or project coordination required, including data entry and budget/fiscal management.
Experience with sponsored programs management, coordinating sponsored programs applications and contracts, and working with financial systems and collaboration sites is highly desirable.
Strong technical acumen essential with proficiency in MS Office (particularly Excel) and the ability to learn and apply new technologies; experience with financial software (e.g., Acumatica), virtual meeting platforms (e.g., WebEx, Teams), PDF files (e.g., Adobe), and collaboration site software (e.g., SharePoint) strongly preferred.
Critical thinking, high level of accuracy, meet tight deadlines, take initiative, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
Occasional overtime required, particularly around month and year-end close.
Why work for the AAP?
Flexible hours and a focus on work/life balance.
State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
An on-site cafeteria with food costs that are subsidized by AAP.
Strong focus on mental health and wellness.
Competitive PTO and sick leave.
Excellent parental benefits, including adoption assistance.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.