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Job Title: Development Coordinator

Department: Advancement

Division: Advancement

FLSA Status: Non-Exempt

Union: Staff Union

Grade: 4

Work Schedule: 35 hours/week; 12 months/year

Hourly Range: $20.22 - $24.73

Reports to: Director, Annual Giving, Alumni Relations & Parent Engagement

Position summary: Coordinates and executes the administrative tasks, project management, analytics, and support functions associated with the fundraising activities of the MICA Advancement Office with the highest level of professionalism, confidentiality, organization and exemplary customer service

 

Summary of Major Duties and Responsibilities:

• Coordinates some of the tracking of moves and prospect management for individuals and institutional prospects

• Provides key proposal and grant reporting support for submission of materials, collection of supporting information and packaging and coordination of meetings and signatures related to grants management for the Executive Director of Corporate Foundation and Government Relations

• Supports Stewardship, Annual Fund and Alumni/Parent mailings and constant contact support

• Assists with cultivation and donor event support

• Serve as coordinator of meetings, record keeping and the database for the team

Essential Duties & Responsibilities:

• In collaboration with the Advancement team - tracks/facilitates a major gift and corporate and foundation identification and moves management process and ensures accurate record keeping and integrity of the data  in the Raiser’s Edge (RE)  database

• Supports select correspondence, drafting of initial transmittal letters, filing of key materials and initial drafting of briefings and creating packets for upcoming visits

• Assists in setting up key internal and some external meetings including arranging logistics for travel, meeting sites and confirmation with all attendees and supporting materials needed

• Assists in campaign related activities for the overall Advancement effort from supporting notes from prospect development meetings to event support and follow-up

• Records moves and strategies, and tracks all key prospect updates in RE system

• Assists with coordinating the review of periodic reports on CFG with staff

• Provides administrative support as needed

• Supports by tracking and monitoring key budget items for the various departments

• Coordinates meetings, agendas, manages calendars

• Performs other related duties as assigned

Knowledge, Skills and Abilities:

• Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature

• Detail oriented with a proven track record of successful project management and the ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment.

• Experience with Microsoft Office, Google Docs, Google Calendars, PowerPoint, and Excel. 

• Working knowledge of Raiser’s Edge a plus.

• Excellent verbal and written communication skills

• Ability to research, compile, and summarize data for reports

Minimum qualifications:

• Bachelor’s degree or equivalent

• Proven years of experience in a related field

• Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature

• Detail oriented with a proven track record of successful proactive management of deadlines and timelines

• Ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment.

• Experience with Microsoft Office, Google Docs, Google Calendars, PowerPoint, and Excel. 

• Working knowledge of Raiser’s Edge a plus.

• Excellent verbal and written communication skills

• Ability to research, compile, and summarize data for reports

• Office management experience desirable

Preferred qualifications:

• Experience in higher education, art & cultural institutions, and/or the nonprofit sector

Conditions of employment:

• Satisfactory full background check results

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

• Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal to moderate.

• Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment.

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.

About Maryland Institute College of Art

Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.

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