Administrative Building Coordinator (4263C) - 60818
University of California, Berkeley
Location: Berkeley, California
Internal Number: 4724915
Administrative Building Coordinator (4263C) - 60818
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
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This position provides administrative coordination and oversight for building and space use within the department.
Application Review Date
The First Review Date for this job is: 11/06/2023.
Oversee the use of shared spaces (classrooms, conference rooms, student study room, hotel workstations, etc.), and conduct regular periodic rounds to ensure that spaces are in order.
Coordinates response to urgent facilities requests, maintenance, and repairs as needed with Facilities and Custodial Services.
Communicate and implement cleaning guidelines, rules and procedures to ensure our shared facilities, particularly kitchen/eating areas are kept in good condition and meet building standards.
Acts as department equipment custodian through the equipment tracking system(s) and conducts department inventory controls, including processing and maintaining records.
Responsible for storage of all surplus office equipment and furnishings, and coordinating disposal of unneeded equipment and furnishing.
Responsible for printer support, classroom AV support, and workstation setup and break-down, including addressing ergonomic needs and/or disability accommodation needs of users.
Supports physical set-up/break-down for events (ex. rearranging furniture and coordinating Facilities support as needed).
Responsible for purchasing general supplies, services, and equipment.
Serves as back- up for related administrative operations including purchasing for research, travel and entertainment reimbursements, etc.
Serves as 'Department Access Key Controller' as defined by the UCPD Access Control Policy, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
Administrative + Instructional Support
Provides administrative and course support to the School's instructors, including collection of syllabi, printing and providing course materials, and classroom AV support.
Acts as Building Coordinator for organization emergency/disaster preparedness for assigned venues, serves as the communication liaison between organization service agencies and building occupants, and prepares building response plans and coordinates education and planning in this area for building occupants.
May act as representative of department on campus building/emergency committees, and is responsible for departmental compliance with OSHA/EH&S regulations regarding state and organization policies and procedures.
Works to implement safety and emergency preparedness policies and procedures with staff, including maintaining first aid supplies, fire extinguishers and other safety equipment.
Project Coordination Support
Works with management to coordinate schedules and access needs among building occupants, contractors, and vendors to accommodate periodic cleaning, maintenance, and/or capital improvements.
Performs special projects as assigned and ongoing professional development activities.
Ability to use sound judgment in responding to issues and concerns.
Advanced service orientation and critical thinking skills; and attention to detail.
Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
Active listening, interpersonal communication, service orientation, and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
Ability to work independently and as part of a team; the ability to work effectively across the organization at all levels.
Solid organizational skills to work on multiple projects with competing deadlines, adapt to changing priorities, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints.
Working knowledge of/or ability to quickly learn common organization-specific and other computer application programs.
Ability to maintain confidentiality, objectivity, sensitivity, discretion, professionalism, and exercise good judgment and tact.
Must demonstrate proficiency with Google Suite (email, calendar, docs, sheets, forms, etc.) and Microsoft Office Suite, especially Word and Excel.
Absolute reliability to meet and communicate about deadlines.
Bachelor's degree in related area and/or equivalent experience/training.
Thorough knowledge of/or ability to quickly learn University and departmental rules and regulations, processes.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $34.51 (Step 7) - $39.49 (Step 13).
How to Apply
To apply, please submit your resume and cover letter.
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.