Stanford's Graduate School of Business has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission.
The Golub Capital Social Impact Lab (GC Lab) is an initiative within the GSB. The GC
Lab uses digital technology and social science research to improve the effectiveness of social sector organizations. The lab is a research initiative of affiliated academics, staff, researchers, and students passionate about conducting research that guides and improves the process of innovation in the social sector. We collaborate with a wide range of organizations, from large firms to smaller startups, for-profits to nonprofits, and NGOs to governments, to conduct research. Then, we apply and disseminate our insights to achieve social impact on a large scale.
We are seeking a highly organized, process-driven, and detail-oriented Lab Operations
Coordinator to support the lab directors in managing administrative responsibilities. The Lab Operations Coordinator will be responsible for executing administrative processes with minimal supervision, maintaining dashboards and reports, working collaboratively with internal and external stakeholders, and contributing to the overall productivity of the lab.
Note: This is a two-year Fixed-Term position. This position will work a hybrid schedule. Applicants must be available two days per week or an equivalent time monthly on-site (as determined by the GC Lab).
Your primary responsibilities include:
Act on behalf of the lab directors to establish priorities, identify and resolve administrative problems and ensure smooth operations.
Oversee and process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
Collaborate with lab directors to assist in preparing sponsored project research proposals and managing post-award administration.
Create and maintain complex reports and spreadsheets using Google Sheets/Excel. Make recommendations based on the reports.
Conduct research and draft background materials for meetings, represent the lab directors in meetings as needed and provide meeting summaries.
Schedule and organize lab meetings, seminars, and events, including liaising with vendors, handling logistics, guaranteeing policy compliance, and staying within budget constraints.
Compose and draft documents for correspondence, presentations, course handouts, grants, conferences, seminars, and reports. Provide copyediting and fact-checking. Create, maintain, modify, and ensure the accuracy of content for
various unit documents, reports, social media, and websites.
Manage the lab calendar, schedule meetings, and resolve scheduling conflicts.
Analyze and synthesize complex material to extract pertinent information for briefing purposes.
Provide support for human resources transactions and coordinate/manage the visa process when needed.
Oversee day-to-day work of lab members, using checklists to ensure work complies with lab processes.
To be successful in this position, you will bring:
High school diploma and 6 years of administrative experience, or combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to exercise sound judgment routinely and independently in making decisions.
In addition, preferred requirements include:
Undergraduate degree.
Experience with Oracle Business Intelligence systems.
The expected pay range for this position is $76,000 - $101,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perksalign with what matters to you:
Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
Discovery and fun. Visit campusgardens, trails, and museums.
Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and resume along with your online application.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
