The Database and Stewardship Coordinator reports directly to the Director of Development and Alumni Relations and will support the Office of Development in various ways throughout the year to help advance the mission of Fountain Valley School. This role will be responsible for managing our development database and ensuring accurate and up-to-date records. Additionally, the coordinator will play a vital role in stewarding relationships with donors, ensuring their gifts are allocated appropriately and to their wishes, and supporting fundraising efforts. The ideal candidate will have a strong background in database management, excellent communications skills, and a passion for supporting nonprofit independent school education.
Duties and Responsibilities Include:
Oversee the management and maintenance of our Blackbaud Raiser’s Edge donor database, ensuring accurate and complete records of all school related constituents, donors, prospects, and gifts.
Oversee integrity of database and perform annual database rollover to include regularly updating and cleaning the database and resolving any data discrepancies or errors.
In support of senior development staff, generate accurate data reports and analysis through Blackbaud Raiser’s Edge to provide insights on fundraising progress, donor trends, and campaign effectiveness.
Collaborate with the IT department to troubleshoot technical issues and implement enhancements to the database system.
Ensure timely and accurate gift acknowledgements are sent to donors, in compliance with organizational guidelines.
Oversee and produce Annual Report for print.
Coordinate production of donor recognition walls, plaques, and other methods of recognition.
Manage DonorSearch wealth profiling database.
Provide administrative support for fundraising initiatives, including maintaining donor correspondence, and tracking fundraising progress.
Assist in the planning and execution of fundraising events, campaigns, and appeals.
Oversee and create annual endowment impact reports and manage accurate grant reporting timelines.
Assist in communications with volunteers (Class Agents, Parent Ambassadors, and Trustees).
Build mailing lists for email campaigns through Constant Contact.
Collaborate with other departments, such as marketing and communications, to ensure consistent and accurate messaging regarding donor relationships and fundraising initiatives.
Work closely with the finance department to reconcile gift records and ensure financial accuracy.
Support the development team in prospect research, including wealth screenings and donor prospecting.
Oversee all department files, department mailings, order department office supplies, and submit work orders for office repairs as needed.
Qualifications and skills
Bachelor’s degree preferred
Proven experience in database management, preferably within a nonprofit or fundraising environment.
Familiarity with fundraising principles and practices, including donor stewardship and gift processing.
Strong analytical skills with the ability to interpret data and generate meaningful reports.
Expertise in Microsoft Word, Excel, Google Suite, mail merges, and data input. Blackbaud Raiser's Edge experience
Excellent written and verbal expression, experience in proofreading and editing.
Strong organizational skills and attention to detail and accuracy in data entry and record keeping
Ability to manage multiple projects, meet deadlines, and prioritize among assignments
Ability to work independently and as an effective team player
Demonstrated commitment to maintaining donor confidentiality and handling sensitive information ethically.
Environment: indoor office working with some outdoor events
Proof of COVID-19 Vaccination/or evidence vaccination is in process. The school will make reasonable accommodations for applicants who require a medical or religious exemption.
Physical demands: able to sit and stand for at least 8 hours per day; occasional after hours, weekend and/ or weeknight obligations. Must be able to lift 40 lb.
Attendance at certain events will be required
Working relationships: students, parents, outside vendors and all other employees
Salary Range: $45,000 - $50,000 depending on experience and degrees