Job Description:

• Manages staff coordination between new initiatives and existing workstreams, ensuring sufficient team capacity, time, and organizational resources for all projects. 
• Oversees DS4Eâ™s project management and coordination (e.g. Notion) to coordinate team effort, project estimates, and resourcing.
• Independently leads project management delivery for new initiatives, including planning, execution, and external coordination with partner organizations. 
• Plans and organizes team check-ins, strategy sessions, and project meetings to ensure planned work is moving forward, including with external partners.
• Plans and organizes team retreats, conference travel, and partner meetings.  
• Identifies gaps in program progress, ensuring all team-members and projects are meeting deadlines and have adequate resources and guidance to do so.
• Designs and executes recruitment, interviews, and onboarding of new staff.
• In collaboration with DS4Eâ™s Director, develops program priorities and performance metrics, and assesses program impact using these criteria. Plans and conducts impact tracking for funders, and recommends project changes as appropriate to meet grant deliverables. 
• In collaboration with DS4Eâ™s Director, manages the teamâ™s budget, project budgets, and other financial planning. 
• Provides scheduling and facilitation support for advisory council meetings, including with prominent national education and industry leaders. 
• Acts as a liaison to University support functions, including Human Resources, Finance, Grants Management, and Development to ensure cohesive and timely management of grants, projects, and hiring. 
• Coordinates the successful integration of consultant tasks and tracks and reviews vendor and/or consultant deliverables. 
• Uses in-depth knowledge and experience to administer the delivery of services to program participants and/or beneficiaries such as communicating with programs sponsors and academic advising for undergraduate students.
• Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Two to five years of work experience in project management and/or nonprofit administration.
• Minimum of one year of experience leading activities in large complex projects from conception through successful conclusion.

Technical Skills or Knowledge:

• Proficiency in Microsoft Excel, Word, PowerPoint.
• Proficiency in project management tools and/or practices (e.g. Notion).
• Utilize spreadsheet software and analyze data to interpret financial and non-financial data, produce reports, and present statistical information.

Preferred Competencies

• Knowledge of project management concepts, tools, software, and best practices. 
• Facilitate group decision-making, positively influence a group, and foster an environment of healthy team debate and collaboration. 
• Accurately monitor multiple projects and track individual projects with a high degree of detail and accuracy.
• Anticipate any need for changes in project direction, scope, objectives, funding, or timeline and adapt accordingly. 
• Independently act on and prioritize across many competing goals with general and sometimes ambiguous instructions.
• Manage individual and team assignments with minimal supervision to deliver partially defined or ambiguous outcomes.
• Navigate large or complex organizations and quickly build strong working relationships. 
• Collaborate and present effectively with a diverse network of stakeholders.

Working Conditions

• Remote work. 
• Occasional travel, including nights and weekends.

Application Documents

• Resume/CV (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

Connections working at University of Chicago (UC)