• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $67,000 - $70,000

Position Summary

Reporting to the Director of the Urban and Social Policy (USP) Concentration and the US Specialization, the incumbent coordinates the day-to-day administration of the two units.

At SIPA???the world???s leading school of global policy???we are committed to diversity, equity and inclusion.  We work to cultivate these values in our practices, programs and policies.  We aim to create a workplace that is welcoming and celebrates the unique lived experiences of all our staff, students and faculty.  We are particularly interested in candidates who can contribute to the diversity and excellence of the School.  Applicants are encouraged to include information in their cover letter about how they will further this goal.

Responsibilities

Assists the USP/US Director with curriculum development and event scheduling, including concentration meetings, lectures and seminars. Coordinates logistics for the Director's meetings, concentration and faculty meetings, lectures, special seminars, retreats, field trips, social events, and other activities.  Directs student staff in making room reservations, food arrangements, preparing materials and publicity, taking minutes, and doing the related follow up. Supports recruitment of full-time and part-time faculty and provides administrative support to faculty associated with the concentration/specialization.

Prepares statistical analyses for and provides the Director with data on concentration/specialization enrollment, student progress, graduate employment, etc. Assists the Director with gathering and organizing data helpful in developing the curriculum, including current and prospective curricular offerings, course evaluations, research on potential adjuncts, etc. Directs student staff on updating registration and other concentration/specialization materials, and reviews student degree audit forms for graduation. Works with Admissions, Career Services, and the Director, on student activities, to offer guidance about curriculum requirements, and to facilitate communication with potential employers of USP/US graduates through outreach and events.

Works with SIPA Alumni Relations to assist the Director in maintaining and strengthening ties to alumni, including helping maintain current employment and contact information for alumni and organizing alumni-student-faculty events.

Updates CourseWorks sites for USP/US courses and assists faculty members in updating materials. Documents procedures for all work associated with the role of Concentration Coordinator, and updates both paper and electronic files as necessary Manages updates and revisions to the USP website and calendar. Informs faculty and students of changes in curriculum, and keeps Student Affairs and other SIPA offices advised of changes in USP/US curriculum.

Supports USP/US workshops, including student travel arrangements, reimbursements, correspondence, and other activities as needed. Works with PAs on weekly newsletters for students in the concentration and specialization. Supports USP/US capstone workshops, including grant support, student travel arrangements and reimbursement, publicity, final reports, plenary sessions, briefings and final presentations.

Supports fundraising and grant management activities for USP/US workshops, special events, research projects or other activities. Currently, this includes Who???s On the Ballot, Communities Speak and the Center for Smart Streetscapes and two other grants.  Duties related to these projects/programs include updating websites, sending out email blasts, scheduling, event and student hiring support.

Coordinates the concentration???s annual budget of $8,000, including troubleshooting billing and invoice issues and maintaining a spreadsheet of expenses.  Performs periodic reviews of the budget with the Concentration Director and processes all expenses.  

Works with the USP/US Director to recruit, train and oversee USP/US Program Assistants and Work Study employees. Assists with student advising, including explaining concentration/specialization requirements to students, and directing students to appropriate resources (e.g., Office of Student Affairs for guidance about curriculum requirements, USP/US faculty for advanced advising on USP/US curriculum).

Performs other related tasks as required.

Minimum Qualifications

• Bachelor's degree or equivalent and a minimum of one year of related experience.
• Must have excellent oral and written communication skills and organizational ability.
• Must have strong computer skills, including spreadsheets and/or databases.

Preferred Qualifications

• Advanced degree preferred.
• Prior experience in higher education or nonprofit administration highly preferred.
• Prior experience in program coordination highly desirable.
• Familiarity with the field of public policy and/or international policy strongly preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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