Job ID: 2023-16822 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Lewis Center for the Arts (LCA) is seeking an enthusiastic and highly organized individual with excellent administrative skills to join an active team effort to promote the work of the Center.
The Lewis Center is the academic unit of the University comprised of the programs in creative writing, dance, music theater, theater, visual arts and the Princeton Atelier offering more than 75 courses each semester and presenting more than 130 public events each year.
The LCA is a home for artists, educators, staff, scholars, students, audiences and those who embrace, embody, and nurture an expansive vision of art. We believe that art as a practice generates, significantly clarifies, and shares human experience and should not be a matter of luxury and privilege. Since creating and engaging in art is greatly enhanced by equitable participation, we believe diversity is a foundational value.
Reporting to the LCAâ™s Director of Communications, this position plays a key role within the communications team in carrying out a range of administrative and operational responsibilities that support the overall work of the office.
Financial and Office Support:
Establish annual office operating budget with Director of Communications and Finance Manager.
Maintain records for all publicity budgets including six Program accounts and communications operational accounts.
Process all invoices; track expenses; conduct monthly and annual reconciliations
Purchase/maintain services, supplies and equipment for the Lewis Center communications office
Photography Assets & Coordination:
Schedule all photographers â“ freelance, staff and student employees â“ and coordinate logistics and assignments for photo shoots for a wide variety of events and performances.
Coordinate receipt of photo assets from photographers and follow an archival protocol for naming, tagging and filing images.
Coordinate the sending, collection and filing of photo and video recording release forms from subjects
Research/secure license or permission for use of copyrighted images when occasionally needed
Reserve print and online advertising placements
Communicate and coordinate artwork deadlines to/with relevant staff and confirm submission by deadlines
Monitor changes, confirm placements, process and pay invoices for all advertising activity
Negotiate rates with vendors
Recruit and coordinate a team of student employees to manage a robust campus/town postering function
Distribute posters in a timely manner when student employees are not available
Other miscellaneous administrative duties as assigned
Essential qualifications include:
High school diploma
Minimum one year in an administrative or operational support position
Solid accounting skills including budget monitoring and reporting
Excellent organizational skills
Careful attention to detail
Ability to coordinate multiple, changing priorities and to meet deadlines
Adept at Microsoft Office Suite, particularly Excel, and ability to learn systems and software programs
Experience with or ability to learn processes and systems related to digital assets management
Strong customer service and interpersonal skills and ability to work collaboratively
Ability to travel around campus, carry posters and supplies (up to 20 lbs.) from location to location, and reach posting locations
Ability to work well in a service-oriented, dynamic team environment with faculty, staff and students
Ability to collaborate with colleagues and students from diverse backgrounds and to support an inclusive and welcoming environment
Interest in and passion for the arts
Experience working in the higher education, nonprofit and/or cultural sectors
Media trafficking coordination skills with experience in placing advertising in a range of media
Experience using CONCUR and/or Princeton PRIME
Experience handling photo assets and working with photographers; photographic skills a plus
Basic skills in communications writing, graphic design, or video production also a plus
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