Enrollment Registrar Specialist

Job ID

Location

Graduate Center

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

The Graduate Center is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master???s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center???s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni, who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City???s intellectual and cultural life.

The GC seeks an Enrollment Registrar Specialist who will report to the Deputy Director of Student Services.

In addition to the CUNY Title Overview, duties will include but are not limited to:

• Coordinates registrations services including Epermits, course withdrawals, grade collection, grade change processing, Inter-University Doctoral Consortium registrations.
• Responsible for maintenance of student academic records including accuracy of academic levels, recording of academic milestones, recording of degree information and timely transcript production.
• Responsible for processing all leave of absence requests.
• Responsible for processing all course withdrawals from program requests and student term withdrawals.
• Responsible for processing all applications for readmission.
• Serves as the Veteran???s Affairs Liaison.
• Recommends and implements improvements to office operations; assists with strategic planning.
• Maintains the Office of the Registrar webpage.
• Trains faculty and acts as a liaison for the verification of enrollment process, submission of grades and other faculty self-service academic functions.
• Trains staff on FERPA, record keeping protocol, academic policies, and local, state and federal regulations.
• Develops and executes CUNYfirst queries.
• Performs other duties as assigned.

All full-time and part-time CUNY staff are expected to work in-person at their campus office 70% of their work time. For full-time staff, this is equivalent to 7 out of 10 days of in-person work in a two-week period (e.g., 7 days in-person, 3 days remote). This hybrid work schedule is subject to change.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

A preferred candidate should have:

• Four years of progressive experience in a registrar???s office.
• Knowledge/experience with PeopleSoft Campus Solution.
• Strong organizational, analytical, and problems-solving skills.
• Proficiency in Windows-based Microsoft Suite applications, including Word, Excel, and PowerPoint.
• Master???s degree.
• Familiarity with Drupal or similar web editing software.

Candidates must be legally authorized to work in the United States on a full-time basis.

CUNY TITLE OVERVIEW

Administers College registration operations under management direction.

• Coordinates registration services such as grade collection entries and changes, publication of semester course offerings, final examination schedules, classroom scheduling and requests for student information
• Promotes policies and procedures in compliance with local, state and federal rules and regulations; advises College personnel regarding the development and implementation of responses to regulatory changes
• Oversees the conformity of record release procedures to management policies and legal requirements, including the Family Rights and Privacy Act (FERPA) and other applicable laws and regulations governing the confidentiality of student records
• Creates and reviews student communications from the Registrar's Office; ensures transcript and Degree verification requests are handled in a timely manner
• Recommends and implements improvements to office operations; assists with strategic planning
• Prepares reports and analyses on registration activities
• May train faculty and staff on retention techniques, record-keeping protocol and/or registration systems
• May supervise office operations and/or department budget
• Performs related duties as assigned.

Job Title Name: Enrollment Registrar Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$56,447-$72,667/year.Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022, City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022, will only be eligible to enroll in the Emblem Health HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

HOW TO APPLY

Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and cover letter in PDF or Word format.

CLOSING DATE

Open until filled with review of applications to begin on May 1, 2023

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

About CUNY Graduate Center

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences. The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

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