Foundation Business Manager

San Mateo County Community College District


Posting Number: 20141540S
Department: SMCCCD Foundation DIST (DEPT)
Location: District Office
Position Number: 1C0420
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $111,264 (annual)
Max Salary: $140,928 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, 'success, equity, and social justice for our students are longstanding goals.' The Districts 'Students First' Strategic Plan is focused on 'Student Success, Equity and Social Justice.' We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.



The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.



Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.



The Position:
Under the general direction of the Foundation Executive Director, this position is responsible for serving as the principal liaison for the Executive Director of the Foundation in the management of the Foundation's business operations and completion of a wide variety of required reports. This position performs professional, general financial, fund management, and accounting work for the Foundation. This position performs work involved in the maintenance and analysis of general ledger accounts and records, preparation of financial reports including statements of financial position and records of revenues and expenditures, and the communication, monitoring, and analysis of accounting activities. The position sets up and monitors detailed accounting records and performs a variety of complex accounting and finance functions within the scope of the position. Public contact is extensive, involving Foundation staff and board members, donors, college department staff, and vendors for the purpose of exchanging technical information concerning the status of various accounts and projects. Consequences of errors in judgment could be costly in employee time, public relations, and money. The Foundation Business Manager can direct the work of paraprofessionals, clerical and other staff, and student assistants as assigned.



Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Manage and input all donor gift processing in Raisers Edge and Financial Edge database
2. Exchanges information with Foundation, College, and District department and staff, outside agencies, vendors, and donors regarding budget, financial records and reports, research, account contributions and expenditures, general ledger, year-end closing, and account balances
3. Manages financial data using Blackbaud Raiser Edge and Financial Edge software. Uses a database and a variety of computer software to enter, modify, research, retrieve, and format data for financial, statistical, and other documentation and reports; plans changes to data records, audits records for accuracy
4. Assures that revenue is accounted for and utilized according to the legal guidelines governing nonprofit organizations
5. Performs weekly check and credit card bank deposits, monthly bank reconciliations, monthly wires to custodial accounts for non-endowed and endowed restricted gifts, weekly check disbursements, including preparation and data entry in fund accounting system, monthly investment activity reconciliation to endowed funds using software for endowed fund management; reconciles online donations
6. Prepares quarterly endowed fund reports
7. Prepares monthly financial reports, including statement of financial position and income statement, prepares the same for Foundation Board meetings
8. Attends and prepares for quarterly Foundation Investment Advisory Committee meetings. Communicates with Foundation investment managers on issues related to investment performance, estimated and actual annual cash expenditures for scholarship, program, and Foundation operational needs
9. Prepares for, reports on, and executes scholarship and program award allocations and related internal and external correspondence related to such transactions and business
10. Assists in complicated gift transactions, including gifts of real estate, life insurance, and private stock transfers
11. Manages budgets and financial functions for various and general Foundation operations and events
12. Annual audit and 990 preparation and assistance liaising with auditors; manage external preparation of federal and state tax filings and tax provisions with external tax preparer
13. Directs and coordinates the work of the Donor Relations Manager and other staff as it pertains to the accurate and timely entry of information in the Foundations database and gift processing
14. Ensures proper organization and upkeep of scholarship and program fund information in the Foundations files, server, and database. Communicates scholarship and program fund information to relevant parties, primarily the Colleges Financial Aid offices
15. Manages matching gift payment programs, estate planning/bequests, annuities
16. Ensures the timely payment of invoices to vendors
17. Performs other duties as assigned by Executive Director

Minimum Qualifications:

• Bachelors degree in accounting, business administration, or a closely related field OR an equivalent combination of education and experience
• 3+ years of work experience with increasing responsibility that has included financial analysis, reporting, and fund accounting
• Public accounting and cost accounting experience or CPA
• Skill in the use of databases, charts, spreadsheets, and a variety of computer software to format, compose, and present accounting data, reports, correspondence, and other documents
• Experience with research and compiling data for, formatting, preparing statistical, financial, accounting, and other reports and records
• Ability to perform work accurately and thoroughly, excellent attention to detail, and organization skills
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
  
  

Physical Requirements:
This classification requires accuracy, sitting for long periods, manual dexterity, occasional lifting of office and/or event supplies, multi-level tasking, attention to detail and organization of financial data, listening, individual to large-group communication, good memory, tact, patience, flexibility, creativity, and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.



Equivalence to Minimum Qualifications:


Knowledge, Skills and Abilities:

1. Knowledge of generally accepted accounting and auditing principles, practices, and procedures, particularly as they apply to nonprofit organizations
2. Knowledge of techniques commonly used in financial and statistical online and manual documentation and record-keeping
3. Knowledge of fund accounting, budgetary and financial analysis
4. Knowledge of financial analysis and research procedures
5. Skill in evaluating and monitoring financial systems
6. Strong knowledge of estate planning issues, including the benefits and tax consequences associated with various gift vehicles
7. Skill in respectful, tactful, and sensitive interaction with people who are diverse in their cultures, language, groups, and abilities
8. Skill in the development and use of a variety of spreadsheet and other software to conduct financial analyses and prepare reports
9. Skill in planning, organizing, and coordinating the work of support staff and other staff from various constituencies and levels within an organization
10. Skill in strategically planning, organizing, prioritizing, and implementing multiple-tasked projects under deadline pressure and anticipated outcomes
11. Excellent people and project management skills, with ability to work with diverse groups and on multiple projects simultaneously
12. Skill in clear oral and written communication
13. Skill in the preparation of financial statements and comprehensive reports
14. Understanding of complex charitable giving vehicles, such as charitable remainder trusts, charitable LLCs, and charitable gift annuities
15. Demonstrated success in acquiring, developing, and retaining donor or client relationships resulting in significant support for an organization
16. Ability to work effectively as a part of a team

Preferred Qualifications:

• An understanding of best practices for gift acknowledgments at nonprofit institutions is preferred.

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.



Open Date: 04/04/2023
First Review Date: 05/05/2023
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/



Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.



EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form



Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2021 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.



To apply, visit: https://jobs.smccd.edu/







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