Meeting Manager, Medical Sub-Specialty Society Veritas Association Management
Veritas Association Management
Location: East Dundee, Illinois
Type: Full Time
Telecommuting is allowed.
Veritas Association Management specializing in medical sub-specialty associations, is seeking a Full-Time experienced Conference and Meeting Planner. This position will be partially in office and partially remote. The success of our clients is paramount in Veritas’ culture. Our unique, hands-on management approach is nimble, empowering each manager and administrative team to make decisions and implement change efficiently and effectively.
Veritas seeks an experienced Meeting Manager to take responsibility for the planning and management for several not-for-profit medical sub-specialty client organizations, whether it be for Annual Member Meetings, Board Meetings, Education Seminars, etc., here, or abroad. This role will be responsible for overall meeting management, budgeting, advance planning, onsite planning, and logistics, as well as ongoing communication with the client’s Executive, Associate Executive and Program Directors.
Work closely with the Association Executive Director/Associate Executive Director to develop and manage meeting strategy, goals, and outcomes for several medical sub-specialty association clients.
Assume overall responsibility for each meeting and/or event from advance planning to onsite management.
Work together with Veritas departments to execute beyond the client’s expectation in terms of high-quality service delivery and operational excellence, meeting every deadline with ease and every goal with success.
Ensure that Veritas delivers effective onsite support to all client programs as agreed to by Veritas and the client, to include the onsite hotel logistics and environment, including airport transfer, F&B management, hotel sleeping room blocks, meeting room management, social event reservations, AV acquisition and management, client member and Veritas staff hotel reservations, room sets, client member invitations (e.g., committee meetings), etc.
Help develop and manage detailed program budgets, control documents and tracking information for every program, delivering Executive Summary at program completion. Complete all required documents and follow client policies and procedures to ensure compliance and continuity of all programs.
Anticipate clients’ future meeting locations and schedule and prepare ideas for early review.
Adhere to clients’ program timeline, inclusive of deadlines and cut-off dates.
Oversee related client meeting projects as required and/or assigned (Invitations, name badges, etc.)
The ideal candidate will have the following experience and qualifications:
Bachelor's degree or equivalent in experience that includes client management and meeting planning.
8+ years’ direct work experience in planning and managing multiple meetings simultaneously
Nationwide/International meeting planning experience is a plus.
Experience working with medical associations and/or medical meetings (CME) preferred.
Demonstrated organizational skills, ability to manage multiple projects and move quickly from one project to another while maintaining thorough records. Requires the ability to be flexible and balance competing priorities.
Strong interpersonal and excellent oral and written communication skills needed to successfully negotiate contracts and communicate policies.
Veritas has decades of experience in association management and meeting coordination. Because we work exclusively with medical clients from a wide array of specialties and disciplines, our teams have an unparalleled understanding of the unique challenges and opportunities faced by healthcare organizations. Our dedicated departments work collaboratively with your organization’s leadership to proactively manage day-to-day operations and work tirelessly to create impactful meetings, conferences, and virtual events that bring value to members, attendees, partners, and our client organizations at large.