Location: Westchester Campus,
Under limited supervision, this position will facilitate and oversee a variety of administration and operational needs in the School of Film & Television (SFTV). In addition to providing support to the Dean, this position is responsible for the administration of the hiring processes for full-time and part-time faculty and staff, the college's assets and resources, facilities, and major college-wide events, programs, and initiatives. Will oversee related budgets and provide project oversight to support the College mission and strategic plan in relation to the University's overall strategic plan.
Position Specific Responsibilities
1. Serves as the primary staff liaison between SFTV, Facilities, ITS, Public Safety, the other colleges, and Human Resources (HR) and maintains discretion to maintain strict confidentiality.
2. Facilitate all SFTV Faculty and staff recruitment and selection, hiring and onboarding processes, serving as the primary liaison with Human Resources. Provide oversight and support to departmental Faculty search committees.
3. Manage joint faculty appointments, the processing of leave requests, stipends, summer salary, and annual outside professional activities.
4. Serve as a trainer and point person for SFTV staff and faculty, providing resources, explaining LMU policies, procedures, and standards.
5. Interface with departments, individual faculty, and staff in other university divisions in areas of resources management.
6. Monitor costs and expenses to assist in budget preparation. Make recommendations based on spending to assist in budget planning.
7. Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
8. Ensure the smooth and adequate flow of information within the college to facilitate other business operations.
9. Manage Deans' schedules and administrative deadlines.
10. Demonstrate appropriate written and verbal communication when interfacing with departments, individual faculty, and staff in other university units.
11. Collaborate with Dean and Associate Deans to identify college priorities, prepare college level reports, develop proposals for annual requests, develop spending plans, and implement utilization of resources.
12. Manage pool of administrative and operational support services across the college.
13. Create formal standard operating procedures for budget and operations related requests.
14. Ensure operations adhere to policies and regulations.
15. Keep abreast with all organizational changes and business developments.
16. Coordinate Dean's operations with Executive Assistant and Office of Academic Affairs.
17. Other duties and projects as assigned.
Loyola Marymount University Expectations
This position will exhibit professional attitude and conduct that support the mission, vision, and values of both SFTV and University. Promote an environment that fosters diversity and inclusiveness. S/he will consistently communicate and employ interpersonal actions that model high standards of professional, responsible, accountable and ethical conduct. Finally, s/he will demonstrate a commitment to outstanding customer service.
- Typically, a Bachelor's Degree in film, television, business administration or related field is acceptable if accompanied by relevant professional experience as described below. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of technology, regulation, and policy changes.
- Minimum of five years' business management experience in progressively responsible positions. Higher educational administration experience preferred.
- Highly developed organizational skills. Ability to analyze, manage, multi-task, motivate, plan, organize and execute day-to-day operations. Work under constant deadlines and maintain a rigorous and detail-oriented approach to each task. Ability to assess, prioritize and delegate the flow of work on a daily basis.
- Strong listening skills and ability to grasp information quickly and completely. Demonstrated ability to share information in written and oral forms concisely, correctly, and effectively in meetings and public presentations. Ability to write intelligently, eloquently, diplomatically, and persuasively and to prepare memos, reports, and other documents efficiently.
- Proven ability to work independently to accomplish tasks and projects, providing regular updates to supervisor and others; to coordinate requests and manage deadlines on multiple projects and competing priorities; and to resolve challenging issues with grace.
- Demonstrated ability to coordinate with others who have a variety of roles at the University in order to maintain shared understandings of goals, workflow, and deadlines through to project completion. The ability to work effectively with faculty is essential.
- Ability to work evenings and weekends as needed
- Enthusiasm for the University's mission, its Jesuit and Marymount heritage, and the value of a science and engineering education. Prior experience in education or nonprofit settings a plus.
- Demonstrated computer competency and advanced knowledge of Microsoft Office Suite, along with knowledge of database management.
The above statements describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
$64,480.00 - $71,600.00 Salary commensurate with education and experience.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)