Serve as the lead engagement officer and liaison to the Alumni Board and its committees. Work with the Senior Director and Executive Director to plan and execute strategic, productive biannual Board meetings, quarterly Executive Committee meetings, and key planning meetings with the Alumni Board President. Manage key volunteer relationships and solicit annual gifts.
Plan and implement the annual Alumni Awards nomination process, communications, and ceremony. Work closely with staff and Board leadership to build strategic nomination pipelines and processes. Liaise with Awardees, nominators, committee chairs, and campus partners. Produce flagship annual Awards Ceremony in collaboration with University leadership and events partners.
Manage Board nomination processes and strengthen the volunteer pipeline. Increase Board awareness and interest by developing and implementing a robust communications strategy. Refine recruitment tactics and improve succession planning. Work closely with Nominations & Membership committee and staff partners to strengthen onboarding and stewardship programs.
Identify meaningful opportunities for Alumni Board engagement and align Alumni Board activities with strategic UChicago Alumni programming.
Manage and strengthen the administrative health of the board, including but not limited to oversight of: bylaws, nomination processes, communications, committees, financials and event logistics, and other operational responsibilities.
Provide administrative support including but not limited to: calendar management for committee meetings, nomination platform management, Board meeting management, and stewardship efforts.
Serve as a team leader on projects related to refining and improving the global UChicago Alumni Volunteer experience.
Strengthen alignment and build strategic partnerships between the Alumni Board and alumni clubs, affinity communities, signature programs, fundraising, students & recent grads, reunions, and other UChicago Alumni priorities.
Collaborate on the development and implementation of leadership training opportunities both in-person and virtually designed to meet the needs of entry level to advanced alumni leaders in locations around the world.
Prioritize reporting, record-keeping, and data management to ensure superior maintenance of volunteer data and visit/contact activity.
Conduct in-person and Zoom meetings to build and strengthen engagement and University participation. Use personal visits to assess volunteer interests, wealth factors, giving capacity, and other qualifying details and solicit for annual gifts.
Assess and improve programming and digital community-building efforts annually and throughout the fiscal year.
Track program spending on a monthly basis; revise projections quarterly.
May manage student or professional staff.
Seek opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
Builds strong working relationships with staff in the College, professional schools, units, and in other departments across campus. May help develop performance standards for the alumni relations staff within a unit. Sets activity goals for the team and maintains the annual operating budget for constituent relations programs.
Has a deep understanding of strategic planning, data management, the creation and tracking of metrics, and the creation and implementation of new constituent relations programs worldwide. Measures, tracks, and reports participation and success of initiatives.
Performs other related work as needed.
Bachelorâ™s or advanced degree.
Masterâ™s degree or some advanced graduate work strongly preferred.
Minimum five years of professional experience in any of the following: higher education, international strategy, DEI initiatives, alumni engagement, advancement, nonprofit management, or relevant roles.
Experience managing volunteers, alumni or similar constituents.
Leading a project team or managing staff.
Experience developing and monitoring budgets.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.
Knowledge of Salesforce platform.
Experience organizing, partnering with, and championing diverse communities.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write effectively.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Self-motivation and the ability to take initiative.
Ability to prioritize multiple projects and independently follow through with detail.
This position has a hybrid work schedule which includes weekly in office presence.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends as needed.
This position is located in Hyde Park at 5235 South Harper Court.
Cover Letter, addressed to Hiring Committee (preferred)
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