Building Coordinator (5195U) - 39835 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

Berkeley Social Welfare is one of the nation's leading social work graduate programs. As part of the world's top ranked public university, the School of Social Welfare is producing new knowledge for the common good and training the next generation of social work thought leaders dedicated to serving society's most vulnerable members. Known for combining rigorous scholarship with outstanding education, the School of Social Welfare offers MSW and PhD programs as well as an undergraduate major. Since 1944, the School has prepared nearly 12,000 social work professionals for leadership positions in the public and nonprofit human service sectors. Berkeley Social Welfare graduates are dedicated to meeting the growing needs of marginalized, underserved and other vulnerable populations.

Application Review Date

The First Review Date for this job is: 08/9/2022, this position will remain open until filled.

Responsibilities

Capital Project Management and Special Project Support

• Acts as department representative for department/organization special projects related to department facilities.
• Works with management to coordinate and manage capital improvement projects with Capital Projects and actively participates on committees and/or meetings concerning capital improvements to departmental facilities.
• Works with onsite contractors and other vendors to coordinate work schedules, facilitate emergency access, and track progress of work.
• Reviews facility project drawings or plans and reports building need compliance, errors or omissions to management, organization personnel, and outside contractors.
• Works with SSW and campus partners and contractors to obtain quotes for proposed facility refreshes and renovations. Oversees contracted work.

Building Coordinator

• Coordinates maintenance and repair of departmental equipment and space.
• Conducts regular periodic rounds to inspect areas for security, fire and accident hazards and takes appropriate action as required, including reporting in fractions of fire and building codes, building rules and other building irregularities to management.
• Liaises with Communications Manager to coordinate and carry out department signage, display, and promotional needs.
• Serves as day to day point person regarding facilities management e.g. repairs, security, and custodial needs.
• Places work orders with Physical Plant and follows up on needed repairs and services.
• Coordinates with Custodial Services on regular and periodic custodial needs.
• Responsible for storage of all surplus office equipment and furnishings, and disposal of unneeded equipment and furnishings.

Security and Safety

• Acts as Building Coordinator for organization emergency/disaster preparedness for assigned venues, serves as the communication liaison between organization service agencies and building occupants, and prepares building response plans and coordinates education and planning in this area for all building occupants.
• Serves as 'Department Access Key Controller' as defined by the UCPD Access Control Policy, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
• May act as representative of organization safety committee, organization building emergency committee, and organization ergonomic program, and is responsible for departmental compliance with OSHA/EH&S regulations regarding state and organization policies and procedures, and works to implement safety and emergency preparedness policies and procedures with staff, including maintaining first aid supplies, fire extinguishers and other safety equipment.

Business Services

• Purchases supplies, conducts bid proposals and supervises small-scale department renovation projects.
• Assists management in development of annual facilities budget.
• Responsible for purchasing departmental supplies, services and equipment.
• May serve as back-up for other administrative operations including purchasing for research, travel and entertainment reimbursements, parking permit management, etc.

Equipment Management

• Acts as department equipment custodian through the equipment tracking system(s) and conducts department inventory controls including processing and maintaining records of equipment insurance requests.
• Workstations - Sets up workstations (laptops, monitors, docking stations, keyboards, mice, ethernet, locks, cord control, etc.) for users. Addresses ergonomic needs and supports disability accommodation needs of users.
• Procurement - Initiates IT related purchase orders. Recommends the purchasing of new equipment standards for the School of Social Welfare's faculty and staff when IT Client Services standards do not meet client's use case.
• Network Printer Support - Printer mapping support, backup support for paper jams and replacing toner.
• Audio Visual Classroom & Conference Room -Troubleshoots devices; Functions as the School's AV coordinator by scheduling, maintaining, and setting up AV equipment needed for classroom and school events.

Instructional Support

• Provides administrative and course support to the School's instructors, including printing and providing course materials.

Other Duties

• Performs special projects as assigned and ongoing professional development activities.

Required Qualifications

• Working knowledge of practices and procedures relating to facility maintenance.
• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
• Skills to work under pressure of deadlines in a stressful environment.
• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Skills to work independently and as part of a team.
• Working organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints.
• Working knowledge of practices and procedures of safety and emergency preparedness.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is a 12-month, full-time (40 hours/week), Contract Appointment, eligible for full UC benefits with the possibility of extension. This position is exempt which is paid monthly and annual salary is commensurate with experience within the range of $60,000.00 - $74,250.00.

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htm

How to Apply

Please submit your cover letter and resume when applying.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of 'UCB Employee' and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Other Information

Potential for up to 20% remote work after at least six months.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=39835&PostingSeq=1





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