1. Provides professional level nonprofit management for a portfolio of College class alumni organizations, which are 501(c)3 organizations, including nonprofit governance, long term financial planning, volunteer recruitment and engagement, and guidance regarding University and federal policies. Guides classes in developing financial strategies and class programs and events that support the class' strategic goals and objectives. Advises class volunteers on matters of class management, including best practices in volunteer recruitment and retention, communications, and leadership development and training. 2. Works as planning consultant with College Class portfolio on five-year Reunion events in New Haven. Includes managing reunion chairs and planning committees, budgeting, program development, and marketing. Creates collaborative partnerships with on-campus departments and outside vendors who provide logistical support for reunion events. Trains and supervises student assistants. Collaborates with alumni colleagues in developing creative and innovative programming and participates in continual improvement efforts. 3. Provides expert advice on the organization of class programs and events in New Haven and around the country, both with and without the collaboration of alumni volunteers. Organizational efforts include strategic planning on the nature of the events, marketing and promotion, and logistical planning advice. 4. Provides expert advice on the publication of reunion classbooks, including the identification and cultivation of potential vendors and the design and printing process, as well as relevant University policies regarding privacy and access to alumni data. 5. Develops policies and models for class programs and activities in line with the University's alumni relations objectives. Presents information to both University personnel and alumni volunteers. Attends professional conferences for benchmarking and market research. 6. Leads or collaborates on a variety of projects, such as class programs geared to particular age cohorts, all-alumni reunion programming including faculty speaker recruitment, database development, budgeting models and templates, and desktop publishing of promotional materials. Partners with other alumni functional groups and other university departments. 7. May perform other duties as assigned.
Preferred Education: Experience in higher education, nonprofits, alumni relations or related field. Willingness to participate in YAA programs, including evenings and weekends as needed. Knowledge of the University and its academic programs.
Preferred Education, Experience and Skills: Experience in higher education, nonprofits, alumni relations or related field. Willingness to participate in YAA programs, including evenings and weekends as needed. Knowledge of the University and its academic programs.
Required Skill/ability 5: Demonstrated flexibility and agility in responding to changing demands and priorities in a fast-paced and changing environment. Ability to work creatively and to keep priorities aligned while maintaining professionalism and a sense of humor.
Posting Position Title: Alumni Affairs Officer, Class Programs
Required Skill/ability 3:
Superior interpersonal skills. Ability to build productive relationships with staff and volunteers to contribute to YAA's mission. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Alumni Affairs Officer
Required Skill/ability 1: Success in managing projects from conception to completion with exceptional attention to detail. Sound judgment regarding need for consultation vs. independent decision-making. Able to prioritize and meet competing responsibilities and manage timelines with multiple stakeholders.
Required Skill/ability 4: Outstanding verbal and written communications skills. Ability to work with sensitive information and maintain strict confidentiality. Demonstrated facility with social media in a professional context, including Facebook, Twitter, and Instagram.
Required Skill/ability 2:
Demonstrated ability in live and virtual event planning, program development, and logistics and ability to prioritize and meet multiple, competing responsibilities. Strong customer service orientation and problem-solving skills. Willingness to assume responsibility for all aspects of specific programs, including travel and irregular hours.
Bachelors Degree in a related field and four years of related work experience or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.