Project Coordinator - Office of Graduate Education
Fred Hutchinson Cancer Research Center
Location: Seattle, Washington
Internal Number: 22602
Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world's deadliest diseases and make life beyond cancer a reality.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Office of Graduate Education (OGE) and the Office of Education & Training (OET) at the Fred Hutchinson Cancer Center are seeking a full-time Project Coordinator to assist with providing compliant and effective administrative support for Fred Hutch graduate programs and training grants.
Office of Graduate Education (OGE) Administration
Coordinate Fred Hutch graduate courses, including updating course catalogues and flyers, reserving classrooms, facilitating add codes and course evaluations
Coordinate components of the business administration shared services, providing financial and transaction support for graduate student employment, partnering with administrators from ~60 labs across all Scientific Divisions, Human Resources, the Office of Sponsored Research and University of Washington departments and programs
On- and off-boarding, processing payroll, tuition, insurance, staff assignments and reimbursements for ~130 students
Keep internal tracking and databases up-to-date. Ensure compliance with policies relating to Fred Hutch & UW students, UW, NIH and Fred Hutch salary, tuition, and benefits levels.
Assist with the preparation of biannual Fred Hutch accreditation application with Washington Student Achievement Council
Perform administrative responsibilities including scheduling meetings, seminars, conference rooms and auditorium reservations; processing travel reimbursements, honorariums, and check requests
In coordination with HR, arrange travel, logistics and material shipments for Fred Hutch participation in outside educational national conferences (~4 annually); participate in booth representation when needed
Update and maintain the graduate student program websites (internal and external)
Coordinate data collection efforts for the Coalition for Next Generation Sciences efforts
In coordination with the University of Washington Molecular & Cellular Biology (MCB) Office, coordinate program recruitment, orientation and other regular activities, including managing volunteers and event/program planning
Other tasks as assigned
Training Grants and Office of Education & Training (OET) Administration
In collaboration with the Program Manager and training grant administrators, assist with the preparation of new, competing and non-competing training grant applications and renewals. Gather information and data for these submissions from faculty, students and UW/Fred Hutch departments.
Assist training grant administrators with training grant website creation and maintenance
Schedule quarterly Training Grant Peer Group meetings
Provide logistical support for training grant and OET activities, such as symposia, presentations and workshops
Bachelor's degree required or equivalent experience with a minimum of 3 years of progressively complex administrative experience
Proficiency with Microsoft Office and Adobe applications
Working knowledge of Excel formulas and functions
Experience planning workshops and events
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Basic budgetary knowledge (ability to reconcile, report budget information, etc.)
Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
Ability to edit SharePoint sites and basic webpages
Knowledge of Fred Hutch funding rules and policies
Please include a cover letter with your application to be considered for the position.
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.