POSITION: Professional Affairs Associate, Advanced Education and Professional Affairs
REPORTS TO: Manager, Advanced Education and Professional Affairs
The Professional Affairs Associate reports to the Professional Affairs Manager of the Advanced Education and Professional Affairs Division and is responsible for supporting the division in logistical, operational, and administrative activities related to the conduct of research and professional affairs.
The Professional Affairs Associate works with other AAOMS employees to facilitate delivery of projects according to the priorities established by the members. The Associate must embrace the AAOMS staff six core values where staff are committed to excellence while collaborating with others, showing respect, having integrity, sparking innovation, and caring for our team, the AAOMS and our association.
Staff liaison for the Committee on Cleft Craniofacial and Pediatric OMS (CCCPOMS), Committee on Oral Head and Neck Oncologic and Reconstructive Surgery (COHNORS), Special Committee on Facial Cosmetic Surgery and the Parameters of Care
Coordinate logistics for Professional Affairs Annual Meeting programs
Oversee the Single Degree Waiver application process for American College of Surgeons (ACS) Fellowship
Represent the department on the Staff Editorial Board
Coordinate and maintain the department content on the AAOMS website and serve as a department representative
DETAILED DESCRIPTION OF KEY ACCOUNTABILITIES:
Annual Meeting Coordination
Coordinate program logistics and presentations for Professional Affairs programs.
Serve as department representative to bi-weekly database management meetings
Develop department Schedule of Events, VIP Speaker List, coordinate review of Annual Meeting Programs
CCCPOMS/COHNORS/SCFCS/Parameters of Care
Assists in developing meeting agendas and reports
Coordinate logistics for committee meetings and conference calls, including housing and travel arrangements
Assist in the implantation and development of biennial Head and Neck Oncology Conference, Cleft Craniofacial and Facial Cosmetic Surgery stand-alone meetings or pre-conferences
Assist committee in development of clinical practice guidelines
Performs literature searches for committee review
Administration support for Single Degree Waiver for ACS Fellowship
Oversees database of applicants, both current and former
Assists in collection of documents and forms for individuals applications
Combines applications to be sent to Review Group in AAOMS
Reports back to the applicants after decisions rendered
Additional Staff Associate Duties and Responsibilities
Attend the AAOMS Today Editorial Board meetings, held bi-monthly
Oversee continual revision to AEPA web pages, as related to professional affairs
Performs other similar or related duties as requested or assigned by the Associate Executive Director or Professional Affairs Manager in the Division of Advanced Education and Professional Affairs.
Proficient writing skills
Exceptional planning and organizational abilities
Effective presentation skills
Project management skills
Ability to work independently
Strong interpersonal skills
Customer Service experience
Experience with health care research data management
Database management, Microsoft Word, Microsoft Excel. Microsoft Power Point
About American Assn of Oral & Maxillofacial Surgeons
Established in 1918, the American Association of Oral and Maxillofacial Surgeons (AAOMS), the professional organization representing more than 9,000 oral and maxillofacial surgeons in the United States, supports its members' ability to practice their specialty through education, research, and advocacy. AAOMS members comply with rigorous continuing education requirements and submit to periodic office examinations, ensuring the public that all office procedures and personnel meet stringent national standards.