The Institute on Inequalities in Global Health (IIGH) in the Department of Population and Public Health Sciences is looking for a detail-oriented and organized Administrative Project Specialist to join the team at the University of Southern California (USC). The Administrative Project Specialist is responsible for supporting day-to-day operations of the Institute.
At the USC Institute on Inequalities in Global Health, we tackle existing and emerging global health concerns by bringing together the many academic disciplines needed to address them. We work with partners at USC and around the world to address health-related disparities and inequalities, taking a multidisciplinary approach to advance the evidence base about what works, train the next generation of leaders and inform public policy.
Working under the supervision of the IIGH manager, and leadership as appropriate, this position is responsible for (1) assisting faculty and staff with overall administration, operations and events; (2) assisting in carrying out Institute activities and ensuring timelines are met; (3) helping with project documentation and status reports; and (4) supporting the direction of Institute projects and events, taking notes in relevant meetings, and supporting the Institute to make sure project and other goals and objectives are achieved. Â
Provides key support with administrative functions such as planning, organizing, coordinating, scheduling, and implementation to meet the Instituteâs goals.
Facilitates office purchases and processes other business transactions, such as reimbursements, requisitions and purchase orders, as needed.
Ensures completeness and accuracy of documentation for submission to appropriate stakeholders, including various university departments and administrators, for review and approval.
Assists in the preparation, development, and production of documents and other materials as needed.
Finds information as requested.
Composes a variety of business correspondence and assists with related tasks as needed.
Maintains currency on revisions to department, school, and/or university policies and procedures.
Serves as internal resource to faculty, administrators, staff, and students on departmental and university procedures.
1â3 years of relevant experience in an educational setting.
Exceptional written and verbal communications skills.
Strong analytical, organizational, writing and problem-solving skills, with the ability to initiate own work and use good judgment with minimal supervision.
Demonstrated ability to work independently while managing multiple tasks and communicating the status of these tasks to supervisors and colleagues.
The ideal candidate for this position will have experience working in fast-paced environments, preferrably at an educational institution or at a nonprofit. In addition, she/he should possess a high level of attention to detail and good organizational skills. Excellent written and oral communications skills are essential to the success of this role, as well as the ability to work with team members, faculty, students and university partners.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Directly related project or administrative experience.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.