The Church Accountant directs and organizes all general accounting activities, including Payroll. Prepares accounting and financial reports and ensures accurate accounting systems and record keeping. This position reports directly to the Business Administrator.
Ensure all church financial transactions are recorded in accounting software and maintain proper documentation for each transaction. Review entries prior to posting in the General Ledger to assure accuracy and compliance with the church's and established accounting principles. Update Chart of Accounts as needed. Responsible for monthly and year-end closing of the general ledger including preparation of journal entries.
Prepare monthly financial reports for the Finance Committee including comparison of current results to prior periods and/or budget. Prepare other reports as directed by Business Administrator and respond to inquiries as necessary.
Reconcile all bank accounts monthly. Verify accuracy of bank statements and resolve questions or problems. Maintain integrity of cash balances.
Close out financial records at the end of the year. Coordinate permanent filing of accounting records. Coordinate setup of the New Year’s financial records and filing systems.
Process all cash receipts and contributions weekly. Record contributions in the offering software. Prepare deposit slips. Prepare Weekly Offering report. Prepare information sheets on Memorial gifts and New Member gifts. Prepare and mail Contribution Statements to cash donors annually in January.
Ensure all non-cash gifts of property and securities are properly receipted and recorded, including donations to the church’s scholarship funds.
Process all check (paper and electronic) disbursements in a timely manner, usually once a week. Input invoices in accounting software and prepare paper checks for signing and electronic checks for upload to bank website. Obtain W-9 from all 1099 vendors. Review 1099-NEC data at year end to ensure accuracy prior to submission to 3rd party processor for printing and mailing.
Maintain employee payroll data in payroll software including recording new hires, terminations, and changes in positions, earnings, benefits, deductions, etc. Prepare Hourly Payroll biweekly and Salary Payroll semi-monthly for submission to Paycor for processing of electronic paychecks. Review W-2 information annually for accuracy prior to finalization and printing by Paycor. Handout or mail W-2s to employees not electing electronic copy. Ensure federal and state new-hire reporting requirements are performed; Ensure all federal payroll tax has been paid and quarterly Form 941s are filed by Paycor.
Update employee data as needed for all employees eligible for insurance and retirement benefits on Guidestone website. Respond to requests for Employment Verification from outside companies.
Stay current with developments, practice trends and regulations in the accounting profession; Maintain knowledge of Department of Labor and IRS rules regarding payroll; Monitor accounting system procedures and recommend new or revised financial policies and procedures.
Supervise the work of Offering Count Volunteers and Accounting Intern and/or Clerk
Assist the Business Administrator in coordination of periodic audits and preparation of schedules and documents for independent auditors.
Maintain other accounts and performs other accounting duties as requested by the Business Administrator.
Respond to phone calls from vendors and ministry lay leaders in regard to account payments, general ledger account inquiries, and other needed accounting information.
Serve as primary liaison to entire staff as needs and questions arise relating to the accounting operations of the church. Research and obtain answers to accounting, budgeting and other financial requests.
Work closely with Business Administrator and Pastor of Ministries in the implementation of all work as it relates to the financial ministry of First Baptist Church Bryan.
Perform other duties as assigned by the Business Administrator