Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The part-time (0.6FTE - 0.8FTE) Research Administrator I/II (RA) is an ongoing position which supports the faculty and lab personnel by providing support in grants management (Pre- and Post- Award), budget monitoring, regulatory administration, and general day-to-day operations of the program faculty.
This new role is part of a team of Research Administrators and an Administrative Coordinator which provides a network of peer resources and team environment.
This role will have the opportunity to work partially at our campus and remotely. Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.
Serve as purchasing liaison for some departments in the group, placing and approving orders for laboratory supplies and equipment. Create and maintain standing orders for a variety of vendors
Reconcile and approve all corporate credit cards for some faculty in the portfolio, obtain and store supporting documentation for purchases
Prepare and submit Travel Reimbursement and Check Request forms
Submit work orders for lab equipment repairs; procure and schedule outside maintenance when needed
Funding Source Administration
Assist with submitting grants, to include writing and completion of non-technical portions of submission, oversight of institutional signoff, and preparation of JIT materials
Perform post award activities, including annual progress report submission and sub-award activation and management
Monitor project budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies
Manage non-sponsored budgets, such as discretionary accounts and gift funds
Prepare monthly budget summaries and reports for PIs
May assist with some fiscal management aspects of industry-sponsored clinical trials
Maintain faculty documents such as CV, NIH Biosketch, Other Support, and Academic Review & Promotion portfolio materials
As needed, may manage faculty calendars and schedule group meetings, including various lab meetings and occasional large meetings outside of our immediate Group
Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations
Manage monthly time and effort reporting for the group
Responsible for maintenance of PIs individual web sites
Plan and arrange travel for PIs, staff, and visiting investigators
Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans
Assist the Regulatory Manager with IRB, IACUC, and MUA applications and renewals
Coordinate annual renewal of faculty licensure such as MD, DEA, and DOH
Serve as main point of contact for group staff in all administrative matters
Special projects and other tasks as assigned
High School Degree required. Bachelors degree preferred
Expert in use of Microsoft Office Suite, especially Outlook, and Adobe Pro
Competency working with individuals in remote work setting
Strong organizational and problem-solving skills and the ability to manage competing priorities
Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels
Ability to exercise sound judgement and make appropriate decisions
Proactive, can anticipate needs, and set and meet deadlines
Capable of working autonomously to complete assigned tasks with minimal supervision/direction
The ideal candidate will have:
Prior administrative experience in a research or academic setting
Proficient in fiscal and budgetary management
Experience in preparing and managing NIH grants
Exposure to industry-sponsored clinical trials
Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore
Knowledge of bibliographic software, citation management software, web authoring software, and graphing and illustration software
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.