CLIENT ASSOCIATION: Society for Immunotherapy of Cancer REPORTS TO: Director of Scientific Publications DIRECT REPORTS: None STATUS: Exempt (Minimum of 37.5 hours/week)
GENERAL SUMMARY The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society of influential scientists, academicians, researchers, clinicians, government representatives, and industry leaders from around the world dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy. Reporting to the Director of Scientific Publications, the Project Manager is responsible for detailed management and implementation of Scientific Publications team projects and initiatives, including development and monitoring of timelines and budgets, identification of resource needs and availability, sourcing vendors, and evaluation of departmental outcomes. The Project Manager will drive projects proactively to ensure timely delivery of quality output while maintaining strict adherence to applicable guidelines and team-driven procedures.
POSITION RESPONSIBILITIES (minimum 37.5 hours/week)
Proactively project manage current and future Scientific Publications team projects as directed and assigned by the Director of Scientific Publications in support the society’s strategic initiatives. Includes general project management for the development of scientific works and other outputs for a variety of stakeholders and target audiences.
Work in collaboration with department Director and other team members to ensure professional and cohesive communications, accurate project status reports, and successful project completion in a timely manner including proactively identifying areas of concern or opportunity
Serve as the staff liaison to assigned scientific committees and task forces which includes committee administrative duties as well as meeting organization, taking minutes and monitoring decisions and action items
Provide support to volunteer leaders serving on steering committees and specialist task forces as needed to aid in the successful completion of the committee activities and outputs
Source external vendors, liaise with contracted vendors, and work with internal support services as needed to facilitate project progress, error free execution, and completion according to timelines.
Interface with internal and external collaborative groups if needed to maintain dialogue regarding projects; report on project status and obtain further information as needed
Ensure compliance with governing guidelines, society policies or established procedures
Ensure timely and accurate information is created/updated for project management needs as well as to promote the outputs of the scientific publications team through various communication channels
Work with designated Leaders, Director, and other staff to assist with the development and project management milestones for other short-term and long-term special projects as they arise
Maintain all needed files and systems to track project status and report on project success
Stay updated on new technologies, best practices and industry trends within areas of responsibility
Develop and monitor budgets as well as provide appropriate tracking and trending reports in areas of responsibility
Other duties as assigned
Qualifications - Outstanding organizational, interpersonal, and communications skills. Ability to tailor communications appropriately for the intended audience and produce professional and error-free letters, documents, and other written pieces. Shows resourcefulness and takes initiative, with appropriate support. Computer proficiency and ability to manage and prioritize multiple projects and timelines. Acute attention to detail and high accuracy on outputs. Able to work successfully in a team environment.
EDI is one of the top five association management firms in the U.S., providing professional services for national and international medical, trade and scientific associations. Our 50 years of experience are a key asset to the associations we serve, with client relationships exceeding 30 years.
SUMMARY OF EMPLOYMENT BENEFITS- One of the top 5 largest association management companies worldwide employing 150 professionals. EDI manages 30 clients with national and international membership bases with events held globally.- Competitive salaries in the association management industry.- Flexible, fun, challenging work environment with advanced computer and support systems.- Team work environment.- Opportunities for skill development and career advancement.- Commitment to professional development.- Updated, contemporary office space.