Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The Leave and Accommodation Administrator is the primary point of contact regarding leaves of absence and accommodations for Fred Hutchinson Cancer Research and Seattle Cancer Care Alliance.This position provides the delivery of effective Leave and Accommodation Programs and services supporting employees, management, and HR groups for Fred Hutchinson Cancer Research Center and Seattle Cancer Care Alliance. This role requires discretion and confidentiality in dealing with sensitive and confidential information.
The Leave and Accommodation Administrator administers the Leave and Accommodation/Return-To-Work programs with support from LOA vendor by monitoring, coordinating and continuously seeking opportunities to improve process flow and program outcomes. They provide case management for all leave/workplace accommodation requests, including intake, providing right and responsibilities, analysis and facilitation of the interactive process between the employee and employer by analyzing essential job functions, reviewing personnel and medical records, consulting with management and medical practitioners to affect the best outcome for all parties.
The administrator is responsible for administering the day to day operations of leave management (FMLA, WA State FCA, WA State Sick & Safe) for a complex group of employees including scientific, administrative, hospital and executive staff.
Counsels employees and managers concerning leave rights and responsibilities and guides managers throughout the leave in interpreting the legal parameters of applicable federal, state and local laws.
Maintains current and complete understanding of Federal and State laws including case law and regulations such as Title VII of the Civil Rights Act, FLSA, ADAAA, FMLA, and state laws.
Drives interactive process for reasonable accommodations under ADAAA and applicable state accommodation laws.
Delivers training to managers, employees and others regarding leave and accommodation issues, as well as pay, and benefit status while on leave.
Responds to inquiries from employees and supervisors requiring application of organizational policies and practices regarding eligibility, definition, paid/unpaid status, continuation of benefits, accommodation and return-to-work relating to leaves of absence for faculty, general staff, and University of Washington Physicians.
Manages LOA vendor relationship, ensures systems and processes are efficient, effective, and results in employee satisfaction with leave support. Acts as a liaison between employee and insurance providers to resolve disability related issues and assures effective utilization and positive employee relation.
Oversees the distribution, completion and return of leave related materials, resolving discrepancies or issues when necessary.
Maintains leave request site, leave related documents, files and tracking records for internal/external audits and inquires.
Reviews and processes time and effort for all employees on a leave of absence. Assures accuracy and at direction, resolves discrepancies in reports with management, the employee, and payroll.
Collaborate with HRBPs and management on the status of leave cases, return to work requirements, and reasonable accommodations.
Responsible for maintaining leave and accommodation policies on employee intranet.
Participates in and drives projects to improve leave and accommodation program.
Coordinates fitness for duty evaluations.
Performs other duties as assigned.
Minimum of three years of related Human Resources experience, with a minimum of 2-3 years of leave administration and case management.
Knowledge of Microsoft Office Suite programs and HRIS databases a must (preferably PeopleSoft).
Strong understanding of all aspects of leaves related laws, regulations, policies, principles, concepts and practices, including, but not limited to, Title VII, ADA, ADAAA and FMLA.
Must have good judgment and decision-making skills. Must have the ability to critically think through ambiguous situations, and collaborate with subject matter experts to develop appropriate solutions.
Demonstrated strong written and verbal communication skills.
Ability to work independently, but a strong effective team player with a commitment to delivering results, solutions oriented services utilizing superior organizational skills.
Strong interpersonal and business partnering skills are essential for success.
PHR, CLMS or CPDM certification
In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions. Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.