Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The Executive Assistant reports to the Vice President for Government and Community Relations will plan, coordinate, and implement administrative activities under the general direction of the VP. The administrative activities performed will support strategies to increase local, state and national support for the mission at Fred Hutch. In addition to external partners, the Executive Assistant will interact closely with the leadership, faculty, and staff from across Fred Hutch.
Manage daily calendaring and scheduling needs for VP for all internal and external meetings and stakeholder events.
Provide logistical support for elected official or external stakeholder campus visits and virtual briefings.
Assist VP with tracking metrics that support the offices overall policy and community relations strategic objectives.
Assist VP with editing and formatting of presentations and newsletters reporting on the offices strategic plan, quarterly metrics goals, and other executive-level presentations and newsletters.
Manage offices operating budgets, running monthly budget reports for the VP. Work with Finance annually to draft fiscal year operations budgets for office.
Manage/oversee all expense and reimbursement needs for office and team members including procard reconciliation, travel expense vouchers, check requests, purchase orders, invoicing and cost transfers.
Manage institutional memberships and external event sponsorships and associated benefits.
Coordinate domestic travel needs for VP and team members.
Maintain contract lobbyist agreements; maintain monthly activity reports; assist Finance with annual, year-end lobbying expense reports. Join recurring lobbyist update calls for note taking and to assist with action items and follow up, as needed.
Maintain recordkeeping system for office documents.
Order and keep track of needed office supplies.
Maintain and update offices internal website.
Manage onboarding and offboarding team members.
Manage annual update of offices fact sheets that are distributed externally.
Act as liaison with Center staff and outside individuals and organizations to answer questions and resolve problems with regard to administration of Government and Community Relations.
Assist VP with ad hoc or special projects as needed.
Bachelors degree or equivalent experience
6 + years progressively complex administrative work
Advanced knowledge of Microsoft Outlook and Excel are essential, as well as strong working knowledge of Microsoft Word, PowerPoint, SharePoint
Ability to manage time-sensitive and confidential projects
Experience organizing and maintaining filing systems, both paper and electronic
Must be comfortable being proactive, taking initiative, and have strong follow-through skills
Ability to work some flex hours
Previous experience supporting an executive leader or office
Positive attitude and outlook; strong representative of the Center and leadership team
Experience within a government office and/or political campaign experience (candidate, party, issue, ballot initiatives, etc.)
Excellent verbal and written communication skills, organizational skills, attention to detail, and self-initiative
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.