Research Administration Manager I - Global Oncology
Fred Hutchinson Cancer Research Center
Location: Seattle, Washington
Internal Number: 20724
Cures Start Here. At Fred Hutchinson Cancer Research Center (Fred Hutch), home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
Global Oncology is a growing, collaborative research program at Fred Hutch with a mission to better understand, diagnose and treat infection-related- and other high-burden cancers in Uganda. Global Oncology has collaborated with the Uganda Cancer Institute (UCI), located in Kampala, for over a decade to advance research, capacity building, and cancer care in Uganda.
Global Oncology (GO) has several participating Fred Hutch Faculty and Principal Investigators that bring together their areas of scientific expertise and research funding portfolios to support its mission. The Research Administration Manager I (RAM I) will closely partner with GO faculty and leadership to manage the full life cycle of sponsored research funding, including grants and industry contracts. The RAM I will work with an experienced, fast paced, engaged, inquisitive and highly competent team located in Seattle and Kampala to contribute to the programs scientific and administrative strategic objectives and mission. This position will be expected to work efficiently, take initiative while practicing sound judgment, employ excellent written and verbal communication across multiple cultures, and manage competing priorities. A successful candidate will also be able to focus on continuous process improvement and thoughtful collaboration while operating within the framework of various and complex policies, procedures, and systems as indicated by Sponsors, Fred Hutch, the GO Program, and the Uganda Cancer Institute as our main collaborators. This position is based in Seattle, WA, will report to the Finance and Administrative Manager in GO, and must be comfortable receiving work direction from both faculty and administrative leadership.
Manage all sponsored research. pre-award activities in compliance with sponsor and Fred Hutch policies and guidelines as follows:
Review proposal guidelines and forms, communicating all key requirements to assigned PIs, ensuring final submission to sponsor
Understand relationship between project goals and requested project resources
Develop, in partnership with PIs, budget and other administrative documents
Partner with GO Regulatory Manager and PI to ensure human subjects, animal subjects and hazardous materials documents are properly completed for application submission
Assist with sponsor inquiries and award acceptance
Continuously research, identify and track sources for additional sponsored research funding
Manage all sponsored research post-award activities in compliance with sponsor and Fred Hutch policies and guidelines as follows:
Partner with Fred Hutch Office of Sponsored Research for financial project setup, requesting AWOA arrangements as needed
Oversee all budget management and compliance for GO Program sponsored research portfolio including:
Manage complex effort assignment for staff of 50-70 people in Seattle and Kampala
Create subawards, purchase orders, and consulting agreements where needed
Authorize all expenditures, budget adjustments, and cost transfers
Reconcile monthly budget reports for a large, complex sponsored research portfolio, comprised of multiple funding sources and budget numbers
Lead tracking, preparation, and submission of all competing and non-competing interim and final progress reports
Work with PIs to ensure budgets are amended to reflect revisions to statements of work
Resolve post-award questions and issues related to grants and contracts, including closeout, cost transfers, no-cost extensions, and other prior approval requests.
Initiate, review, and monitor subawards/subcontracts for spending and compliance.
Provide Budget-to-actual financial reporting, expense approvals and invoice processing while assuring charges are appropriate, allowable, allocable, and paid in a timely manner.
Oversee Interim and Final Progress Report administration and submission.
Conduct ongoing cost analysis for studies to ensure sponsored projects are adequately funded; provide budget information to internal partners for negotiation of budget revisions with sponsors
Ensure project invoices are submitted and sponsor payments are received in a timely manner.
Other Leadership & Administrative Support
Participate as part of broader GO administration and operations team, regularly partnering with international colleagues to ensure effective administration of all GO sponsored research projects
Mentor and support capacity development of international research administration collaborators
Create short- and long-term goals for role through the lens of continuous process improvement
Work with GO Faculty and leadership to continuously identify operational issues and areas of improvement to ensure optimum conduct of research studies.
Gain thorough understanding of various research-oriented financial and proposal management systems internal to Fred Hutch including Hutch Grants, HARP, FMS, and OnBase to improve existing and develop new reports and tools in alternate programs (i.e. Microsoft Excel), as needed.
Perform related duties as assigned.
Bachelors degree in Business Administration, Public Administration, or related field; an equivalent combination of education and experience may be substituted for minimum education requirement
Minimum of five years experience in pre-award and post-award research administration or grants and contracts management, ideally managing Federal or State sponsored awards in a complex, multi-faceted portfolio
At least three years of experience managing direct reports and conducting performance appraisals
Experience with business development and industry sponsored contracts
Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge to their portfolio and share with the Research Administration team
Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
Proficient with complex budget development and use of financial reporting tools
Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
Excellent written and oral communication skills and the ability to communicate effectively with faculty and staff in a variety of roles
Intermediate skills in Word, Adobe Acrobat Pro, and Outlook
Advanced skills in Excel including familiarity with pivot tables and look up tables
The ability to work independently, soliciting direction or assistance from leadership as required
Highly organized and detail oriented
Demonstrated ability to work successfully as part of a diverse team with a commitment to equity and inclusion
A cover letter is required for this position
Masters degree in Business Administration, Public Administration, Public Health, or related field
Seven years of progressive experience in research administration or grants and contracts administration in a research organization, a university/medical school setting, or other complex non-profit organization
Prior experience working with international colleagues across different cultures and time zones
Experience with regulatory agencies and reviewing IRB administrative documents
At least three years experience managing direct reports and conducting performance appraisals
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.