Fred Hutchinson Cancer Research Center (Fred Hutch), home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Centers five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Center, in collaboration with its clinical and research partners, the University of Washington and Seattle Childrens, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The HIV Vaccine Trials Network (HVTN) is the worlds largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease.
The Executive Assistant will support the Executive Director, HVTN and CoVPN, by independently performing administrative duties of a complex, specialized, or confidential nature, using judgment to interpret policy, representing the Executive Director, and interacting with Fred Hutch staff and outside organizations.
Arrange conference and schedule meetings, submit travel requests, and other activities as required by the Executive Director.
Perform administrative duties, including preparation of correspondence, manuscripts, and responsibility for office operation.
Coordinate and support various internal and program-wide staff meetings.
Process internal and external requests for information, representing the Executive Director to various individuals and organizations. Assist with facilitating communication between departments.
Develop, with the Executive Director, tracking systems for manuscript preparations and submissions.
Gather and compile data for contract and grant proposals and reports of a complex nature.
Participate in the preparation of grants, working directly with divisional and Center administration to ensure proper formatting and timely submission.
Ability to quickly organize and reprioritize tasks, maintain records, and coordinate functions with various individuals and organizations.
Establish procedures and interpret and apply administrative policies.
Carry out special projects as assigned by the Executive Director.
Perform research assistant tasks to support the Executive Director ongoing research initiatives.
Maintain and update as needed CV, Other Support, and other relevant documents.
Perform other duties as assigned.
Bachelors degree at a minimum and five years of progressively complex administrative experience are required for this position. Additional experience may substitute for these requirements.
A self-starter with the ability to work independently and take initiative in a dynamic environment
Superior organizational ability, the ability to think strategically and plan for the longer-term while simultaneously managing the daily details of schedule and tasks for multiple projects.
Proficiency in English is required.
Ability to professionally represent the Executive Director to external partners and adjust communication and working styles to effectively interact with scientists, community members, and operational staff.
Appreciation of the confidentiality issues that surround scientific research.
Background in public health or the sciences is helpful but not mandatory.
High level knowledge of Microsoft applications, specifically Word, Excel, PowerPoint, Teams and Outlook are required. Knowledge of SharePoint and Smartsheet are preferred.
Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.