Michigan Opera Theatre’s (MOT) Artistic Assistant’s primary objective is to support the Artistic Department staff, managing all administrative and logistical communications for the Artistic Director, Associate Artistic Director, Director of Innovation, and the Head of Music, fulfilling duties regularly associated with an administrative assistant and a personal assistant for the Artistic Director (AD). Working closely with and reporting to the Artistic Director and Associate Artistic Director, the Artistic Assistant reflects the AD’s vision and represents them in all communiques, correspondence, business meetings and personal meetings. The Artistic Assistant is an optimistic achiever, who echoes and shares the AD’s vision for new opera and interdisciplinary musical projects in and for the City of Detroit.
Coordinates meetings, and occasional appointments and travel for the AD and AAD, both inside and outside the organization.
Working with the Production Department, schedules auditions for the AD and AAD.
Edits and maintains the Artistic Department’s professional contacts and address book; keeps record of pertinent contact information to provide context for future meetings.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Records and distributes minutes or other records for meetings.
Welcomes and receives Board members, colleagues, MOT staff, and outside vendors in their meetings with the Artistic Department. Attends to Board Members’ needs during their meetings with the Artistic Department.
Answers and transfers telephone calls for the AD, using discretion to screen calls.
Responds to and resolves administrative inquiries and questions.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash for reimbursements related to MOT business.
High School Diploma or GED
Three or more years’ experience in an administrative role
Professional experience working with administrative procedures and systems, such as recordkeeping and filing.
Demonstrated interpersonal skills, excellent verbal and written communication skills.
Demonstrated scheduling management skills, with keen attention to detail.
Proficient in Microsoft Office Suite or related software.
Demonstrated ability to work independently.
Ability to understand diverse perspectives and acknowledge the significance of differences and complexities in backgrounds, cultures, values and viewpoints as the foundation for an inclusive environment.
Experience handling an office phone system.
Proficiency in Microsoft Outlook and related applications.
Knowledge of opera and standard opera repertoire in the United States.
Experience working for a professional nonprofit performing arts institution.
Essential functions/physical demands:
The person in this position maintains a flexible work schedule--as the AD and AAD regularly travel and will be operating in different time zones.
The person in this position must be able to remain in a stationary position for periods of time.
The person in this position occasionally moves throughout the building to access files.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.
Applications will be reviewed as received throughout the posting period and continue until the position is filled.
Michigan Opera Theatre is committed to recruiting and retaining a diverse workforce and encourages all employees to fully incorporate their diverse backgrounds, skills, and life experiences into their work and towards the fulfillment of the MOT mission.
Founded in 1971, Michigan Opera Theatre (MOT) is the premier multi-disciplined producer and presenter for opera, musical theatre, and dance in the Great Lakes Region. Based in the city of Detroit, the organization engages artists of national and international stature for stellar main stage and outreach performances, and provides compelling cultural enrichment programs for the diverse audiences and communities that it serves, making it one of Detroit’s pillars of arts and culture. MOT is among a select few opera companies nationwide to own its theatre, the historic 2,700-seat Detroit Opera House, which is located in the heart of downtown Detroit. MOT garnered great critical and popular acclaim during the pandemic for its socially-distanced, drive-thru production of 'Twilight : Gods,' an adaptation of Wagner’s 'Götterdämmerung.' Brainchild of new Artistic Director Yuval Sharon, 'Twilight : Gods' was performed across multiple levels in MOT’s own parking structure, and provided performance opportunities for local cast and orchestra members, in addition to international opera stars.