Research Administrator II/III - Clinical Research Division
Fred Hutchinson Cancer Research Center
Location: Seattle, Washington
Internal Number: 20598
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The Research Administrator II-III collaborates with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their study portfolio. The Research Administrator III works in an autonomous manner to complete grant and clinical trial award content and tasks, and to advise PIs on relevant matters. This position will report to the Transplantation Biology Program Operations Director within the Clinical Research Division.
This position proactively provides compliant and effective pre- and post-award funding support and the development/negotiation of study budgets as part of clinical trial management for multiple Principal Investigators and their labs/departments. This position works closely with regulatory, clinical research and data coordinators as well as institution sponsored research personnel.
Support strategic planning activities of the PI such as providing relevant fiscal information
Develop, monitor, track and project complex multi variable budgets
Develop, run and analyze reports to identify issues and escalate as needed
Develop custom report formats to share information with the team/department
Partner with finance to resolve identified budget and expense issues
Identify and discern discrepancies with expenses and escalate as needed
Funding Source Administration
Prepare sponsored budgets including NIH grants, industry sponsored clinical trials, investigator initiated clinical trials, society and foundation awards, among others, following sponsor and internal guidelines.
Lead the study implementation process by conducting key tasks such as creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
Perform key pre and post award activities such as interpreting award notices, flagging unique aspects or budget adjustments, negotiating trial-specific budgets with industry partners, addressing critical budget components to ensure adequate funding
Regulatory Support as needed
In consultation with PI(s) study teams, prepare non-scientific portions of study implementation submissions
Manage timelines and ensure completion of all necessary trial-specific pre- and post-award documentation in a timely manner
Identify necessary regulatory components, including trial start-up implementation components, of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
Determine impact of and develop implementation plans in response to applicable staff changes, protocol amendments and/or revisions to Center policies and procedures
May serve as a central point of contact to answer questions, escalating issues as needed
Communicate key administrative tasks to colleagues as needed such as scheduling, document editing, and purchasing
Identify administrative issues for discussion with leadership
Assist with the development of junior staff
Manage projects including occasional event planning, meeting coordination, support human resource needs
High school degree or equivalent. Bachelor's degree preferred
Reseach Admin II requirement- 2 years of experience in pre and post award grants management
Reseach Admin III requirement- 3 years of experience in pre and post award grants management
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Knowledge/prior experience with enterprise software systems
Ability to source data from systems and generate customized reports
Efficient planning, organizing, and prioritizing of own work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
Basic knowledge of accounting terminology
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Prior experience or exposure to funding mechanisms within a clinical and research environment
Knowledge of clinical and scientific terminology
Experience within a clinical research setting
Experience with Contract Research Organizations and clinical trial management
Strong knowledge of clinical operations and current regulations related to FDA, INDs, IDEs and Good Clinical Practice
In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions. Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.