Oversee all student billing and accounts receivable processing. Work with Admissions, Accounting and Technology to generate and process fees, donations, financial assistance, credits, and other amounts owed to the school in accordance with Generally Accepted Accounting Principles (GAAP) and school policy. Compile and maintain accounts receivable reports, subsidiary systems, reconciliations to applicable general ledger accounts and related financial aid subledgers and systems. Work with families to understand bills and collections processes of the school. The professional in this role will possess the business and technology acumen to be able to form key relationships with key constituents on all campuses, and effectively answer billing, donor, and other related accounting questions. This position encompasses a wide range of tasks from data entry to higher level accounting responsibilities.
Process tuition, tuition credits and other student related fees in the student centric billing and cash management subsidiary ledger systems.
Generate and distribute accurately and timely student billing invoices, statements and electronic payments
Record cash receipts, charge backs, refunds and checks returned for non-sufficient funds.
Prepare daily bank deposits and submit check payments using remote deposit service. Prepare related journal entries for review and approval.
Prepare monthly analysis of delinquent accounts receivable and work with the Controller for standard collection notification letters to be generated.
Maintain hindsight analysis related to bad debts for student billing and pledged donations.
Communicate with parents regarding student billing inquiries, delinquent accounts, and rejected electronic payments.
Assist with month end close including account reconciliation and preparation of journal entries.
Research budget to actual variances on accounts assigned.
Provide reconciliations and other assistance as needed for annual audit.
Recommend and draft policies and procedures related to job processes.
Assist with special projects.
Cross-train designated business office staff to provide support as needed.
Assist accounts payable personnel as needed and train to be a backup.
Assisting with the preparation of the annual budget.
Maintaining expertise in subject matter through professional development.
Stay current on all software training and updates.
Bachelor’s degree in accounting required.
A minimum of 3-6 years experience in a similar position, preferably in a nonprofit education sector.
Strong analytical and communication skills
Ability to multi-task
Attentive to detail, organized.
Strong knowledge of accounting and GAAP including an understanding of the accounting process from data entry to financial statements
Ability to apply common sense understanding and to carry out instructions furnished in written or oral form.
Capable of contributing in a team environment.
Proficient in MS Office products (Outlook, Excel, Word, MS Teams) and internet functions.
Able to use basic office equipment.
Experience with nonprofit accounting software systems, Veracross preferred.
Experience with billing and electronic payments systems software required (Veracross preferred)
Committed to inclusion and issues of social justice and equity
The Frances Xavier Warde School is a Catholic elementary school in downtown Chicago that provides an excellent academic, values-oriented education to students of all ethnic, religious, cultural and socio-economic backgrounds in a child-centered urban environment. As a keystone of its diverse community, The Frances Xavier Warde School provides need-based scholarships to thirty percent of its students. The Frances Xavier Warde School partners with its families, nurtures faith development for its Catholic students, and engages all its students to learn about and respect other faith traditions. The Frances Xavier Warde School uses a rigorous curriculum that enables students to grow, clarify their values, and develop decision-making skills and a sense of responsibility for themselves and the world they will inherit.