Executive Director Job Description for Position Announcement
The Board of Directors of The Summerville Orchestra is pleased to announce the search for a new Executive Director. The starting date of this position will begin January 1, 2022
Mission and Vision:
Mission: To share our love of music by engaging and enriching our community, through the evolution of the orchestral art form.
2021-2024 Vision: We seek to create musical experiences accessible to all, and to build community relationships that will transform our cultural dialogue and landscape.
Full symphony orchestra consisting of 75 musicians, that range from volunteer to professional.
Sold-out subscription series that houses over 2000 audience members
State of the art performing arts facility
5 Concert Subscription Series
Two concerts fully funded by grants and sponsorships.
4 encore-series concerts, free to the public and held at various local venues
10 Library talks, free to the public and held at Dorchester County Public Library
An annual gift campaign to generate revenue for the orchestra
A board of directors that is ready to lead and learn
The Executive Director assumes responsibility for the management of all human and financial resources needed to achieve the Summerville Orchestra’s mission. To that end, the Executive Director is accountable for all aspects of the organization and for implementing policies set by the board of directors. The Executive Director sets the tone for organizational operations, formulating and carrying out policies and programs related to administrative, budgetary, staffing, fund-raising, and advocacy activities, and this position will often be a public face for the orchestra in community activities and patron/donor relations. The multi-faceted responsibilities call for an individual with demonstrated leadership skills and extensive management experience, the ability to assemble an effective staff, work effectively with board and community members, and collaborate with artistic personnel to ensure the integrity and growth of orchestra programming. Because SO is a volunteer organization, the Executive Director is charged with creating and overseeing the volunteer portion which includes a volunteer house manager and volunteer patrons and ushers during the concerts. Position typically interacts with staff, board of directors, musicians, volunteer groups, and community leaders, including major nonprofit organizations and business leaders in the area. Position requires a forward-thinking, entrepreneurial leader with strong knowledge of music administration, accounting, current trends in orchestral development both nationally and internationally, and the ability to establish community partnerships.
Summary: The Executive Director reports to the SO Board of Directors and is responsible for the day-to-day operation of SO and implements strategic direction, administration, and fundraising consistent with policies and directives established by the Board. The Executive Director has broad authority to guide the operations of the SO in collaboration with the Music Director and the SO Board to achieve the organization's mission and vision. The Executive Director is responsible for the planning, coordination, supervision, and execution of all SO activities.
Job Duties & Responsibilities
Lead the development and implementation of a master strategic plan for the organization that supports the artistic, financial, and public relations objectives of the organization in collaboration with the Music Director and the SO Board of Directors.
Review and implement current and long-range administrative and personnel planning to ensure that the organization is effectively structured and staffed competently.
Board of Directors:
Advise the Board on matters within the Executive Director's scope of responsibility, to promote the efficient operation of the organization and the delivery of the organization's programs and services.
Provide support for the Board and its committees.
Serve as ex officio member of all Board committees.
Attend all meetings of the Board and Executive Committee.
Prepare and present reports for each Board and Executive Committee meeting and for other committee meetings as required.
Help to identify and recruit qualified candidates for Board membership.
Assist with board orientation.
Fundraising and Development/External Relations:
Ensure effective communication with the organization’s constituencies:
All personnel relating to the orchestra (core musicians, substitute musicians, music director, staff, and board of directors)
Other arts organizations,
to achieve the public service objectives of the organization.
Assist the SO Board in fundraising activities, including annual fund drive, corporate sponsorships, special events, endowment campaigns, planned giving program, and identification and cultivation of donors.
Create, implement and apply for grants applications and reports to foundations, corporations, and government agencies.
Assist Development and Board of Directors researching and implement new approaches / processes to fundraising.
Ensure that all contributions and other support are acknowledged as may be required by law and as is otherwise appropriate.
Ensure maintenance of accurate and complete records of financial contributions and other substantial support.
Direct advocacy activities at local, state, and federal level.
Coordinate SO participation in / cooperation with regional and national cultural organizations, as well as building relationships with local schools and other Arts institutions.
Assist in the development, implementation, and monitoring of orchestra’s artistic objectives with artistic staff.
Consult with the Music Director in the selection of principal players, guest artists, performing groups, and programs to support the orchestra's artistic objectives.
Negotiate the agreements with paid musicians, guest artists, performing groups within budget parameters set by the Board.
In collaboration with the Music Director, develop and implement plans to further develop the community outreach programs and other programs that support the mission and goals of SO.
In conjunction with the Music Director and staff, develop an annual master plan for orchestra operations, including rehearsal schedules, concerts, program themes and ideas, special events, broadcasts, and audience development.
Direct implementation of the master plan with other administrative staff.
In consultation with the Music Director, seek and obtain new opportunities for performances by the orchestra and its ensembles.
Negotiate and execute concert hall leases, licenses and rent other concert space as required.
Ensure that required stage equipment, instruments, and permits are made for each concert.
Ensure that rehearsals and concerts, retreats and other events are properly staffed.
Attend all concerts, special events and at least 25% of SO rehearsals.
Marketing and Promotion:
Develop and implement a marketing plan in collaboration with the Board of Directors for audition campaigns, concert performances, using appropriate advertising and publicity to achieve maximum membership ticket sales.
Oversee the ticket sales via concert venue box offices.
Supervise the cultivation of media relationships and contacts.
Assist in generating feature stories in print and broadcast media about the orchestra.
Supervise the maintenance, management and upgrades to the SO website.
Facilitates and oversees any digital content that is produced by the orchestra.
In collaboration with board Treasurer, and the organization’s financial consultants, ensure that accurate books of accounts are maintained as directed.
Maintain bank accounts as directed by the Board.
Prepare and submit for approval annual operating budgets.
Monitor and authorize expenditures in accordance with approved budget.
Prepare updated projections based on actual income and expense activity for Board review and approval.
Review and approve accounts payable and receivable.
Comply with all reporting requirements of grants and ensure that grants are spent in accordance with grant guidelines,
Assure that financial records are organized, complete, and presentable to the board at any time deemed necessary.
Comply with all SO fiscal policies and any applicable state or federal regulations.
Coordinate with the Musicians Board President and Music Director the periodic review of symphony owned instruments and equipment; maintain inventory records.
Maintain appropriate insurance against physical damage and public liability.
Maintain the business office of the organization.
Supervise and evaluate the performance of all administrative staff and artistic staff.
Oversee and approve the purchase equipment, supplies, etc., according to budget and approval procedures.
Handle correspondence, including patron suggestions and complaints.
Maintain documents according to legal requirements and/or Board policies and procedures.
Maintain adequate insurance to protect the orchestra's assets/property.
Recruit, select, and supervise administrative staff.
Evaluate staff performance as needed but at least annually in writing.
Maintain personnel files.
Review, implement, and monitor compensation and benefits programs.
Ensure that all employer responsibilities are met and that the organization is in compliance with all local, state, and federal laws.
Annually review and revise employee job descriptions, handbooks, manuals and review employment policy
In collaboration with the Musicians President, review and revise the musician handbook.
Supervise all payroll records for administrative and artistic staff in collaboration with board Treasurer.
Together with the Music Director, recommend to the Board appropriate education initiatives and implement board approved initiatives.
Serve as liaison to public schools in planning of in-school programs.
Develop relations with local public and private schools to encourage the growth of the orchestra and the out-reach strings program.
In coordination with the Music Director, coordinate and implement the out-reach strings program.
Keep abreast of activities and developments in the orchestra field.
Advise the Board of matters that may be helpful to promote the orchestra's objectives.
· Other Tasks assigned by the Board Chairman that are appropriate to the position.
Application: To be considered for this position, please provide the following materials: (1) your resume, (2) a cover letter addressed to the SO Executive Director Search Committee, (3) your salary requirements, and (4) names and contact information for three references. Please email these materials to firstname.lastname@example.org and put “Executive Director Search” in the subject line. No mailed materials or phone calls, please.
All applications will be treated as confidential. References will not be contacted without an applicant’s knowledge. Candidate will be required to have a background check.
Summerville Community Orchestra is an equal opportunity employer. It maintains policies and practices that are designed to prevent discrimination against any qualified employee or applicant on the basis of race, color, religion, ancestry, national origin, sex, age, marital status, sexual orientation, disability and medical condition to the extent protected by law. This policy of nondiscrimination applies to all employment practices, including hiring, compensation, benefits, promotion, training, and termination.
For more information about the programs at SO visit, https://summervilleorchestra.org/
Master’s degree preferred or BA with extensive experience in arts management
Prior experience in a music and/or arts production and education
Participation in a non-profit environment for a minimum of two years or similar experience in event management and/or fundraising and organizational management
Technical proficiency with Microsoft Office, Quickbooks, database software, and social media sources
Effective oral and written communication skills
Ability to manage a wide variety of activities and multi-task
Ability to work flexible hours, including evenings and weekends
Experience working with a board of directors, or service on a non-profit board
Strong people skills and ability to work with all ages
Public speaking ability and ability to interact with potential funders
Based in Summerville, S.C., the SO is a collection of more than 75 musicians from a 100-mile radius, who come together weekly to celebrate the gift of music. Our musicians represent the diversity of the region by age, race and socioeconomic status. Ninety percent are volunteers, including student players. We draw from the rich musical community of Charleston for paid principal players.
The SO annual program offers a subscription series, encore and special concerts, and library chats. The 5-concert subscription series features a creative blend of classical and popular compositions at each concert. In 2019, we moved our performance venue to a larger hall almost double in size. One of the founding ideas for the SO is to make the orchestral experience accessible to all, regardless of ability to pay. With that held conviction, we offer the lowest ticket price in the region.
The encore series offers small ensemble concerts free to the public, moveable musical feasts at diverse venues across the region, including public parks, coffee houses, senior centers and other public and private spaces. We also have large holiday and commemorative concerts, free to the public. These are fund...ed through accommodation and hospitality tax grants.
Finally, our library “chats” with our music director, also free to the public, offer community members a comfortable face-to-face and online time to talk, as a way to get to know the SO, the conductor and learn more about orchestral music. The chats occur monthly at the public library.