Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Event Coordinator, Donor Engagement serves as part of the Donor Engagement program within the Philanthropy department and reports to the Event Manager, Cultivation Events. The Donor Engagement program is responsible for cultivation and stewardship activities for Fred Hutch supporters and prospects, including all cultivation and fundraising events. The incumbent is expected to take initiative, be a self-starter, and be able to work independently of others. They must maintain professionalism, show flexibility, be customer service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Event Coordinator must be able to effectively communicate the mission, values, and scope of the institution.
Works in collaboration with Donor Engagement colleagues to perform tasks critical to the successful execution of select fundraising, cultivation and stewardship events; successful execution requires a high level of attention to detail, ability to multi-task, and excellent customer service skills
Assists Event Managers in all production tasks of events as well as acts as liaison to the Climb to Fight Cancer team
Primary responsibilities for fundraising events include but are not limited to:
Guest registration, tracking sponsorship revenue and benefits, money processing and event logistic support
Procurement and auction item management: procurement administration, solicitation and itemization, writing item descriptions and record keeping of donations
Conducts post-eventRSVP cleanup, database clean-up, guest follow up, gift processing and data support
Coordinates day of event logistics for multiple events including set up, registration, troubleshooting during event, and clean up
Recruits necessary event volunteers for assigned events: manage, train, support volunteers and field their event-related questions and needs
Primary responsibilities for assigned cultivation and stewardship events include but are not limited to:
Coordinate invitation lists; secure dates, venue and room locations; coordinate vendors including catering and audio visual components
Collaborate with colleagues to develop print and digital event materials: save the dates, invitations, email outreach, slides and talking points
Oversee day-of event execution
Coordinates day-of event logistics including set up, registration, troubleshooting during event, and clean up
Conducts post-eventRSVP cleanup, database clean-up, guest follow up, and data support
Assists with creation and tracking of event timelines and expense budgets for assigned events
Documents and maintains records for historical analysis and information purposes
Collaborates as part of the Fred Hutch Philanthropy department to meet annual fundraising and strategic goals.
Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form
Additional special projects and administrative tasks as assigned.
Bachelor's degree or equivalent experience
Three years of progressive experience in non-profit event planning in philanthropy or related field
Experience coordinating auctions for fundraising events
Ability to communicate clearly and concisely, both orally and in writing
Ability to build relationships and work in a team environment
Ability to handle and respect confidential and sensitive information
Comfort working within a complex organization
Strong attention to high level of detail and quality of work
Exceptional customer service and project management skills
Highly developed organization and information management skills
Ability to work under the direction of others and perform special projects as assigned
Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
Ability to understand and carry out oral and written instructions and request clarification when needed
Proficiency in Microsoft Office Suite
Ability to work some weekends and evenings
Experience with Greater Giving or other auction-related software (Auction Maestro, Auction Pay, Auction Tracker)
Experience with The Raisers Edge/RENXT or related fundraising software
Experience with Luminate Online
Experience using project management tools including Asana or Smartsheet
Knowledge of Adobe InDesign, Illustrator or other invite design tool
Please submit a cover letter with your application to be considered for this opportunity.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.