The Finance & Operations Director (the “FOD”) will have overall strategic and operational responsibility for Child Advocates’ financial affairs, business planning, and budgeting. The FOD also manages the organization’s relationship with a third party PEO and oversees payroll, benefits and human resources. The FOD will collaborate with the CEO and Development, Program, Community Outreach and Marketing teams to support the organization’s mission, operations and strategic vision.
Essential Duties and Responsibilities:
Maintain the financial records and manage financial transactions of the organization including, but not limited to, investments, banking, accounts payable, accounts receivable, payroll and benefits, and fixed assets.
Prepare monthly financial statements, including variance analysis and projections, for the leadership team and board.
Prepare annual financial statements, supporting schedules, and disclosures and coordinate the annual audit.
Prepare supporting schedules and reports for tax returns and coordinate preparation of tax forms.
Prepare monthly reimbursement requests for local, state and federal grants, ensuring compliance with grant contracts.
Prepare grant budgets and other financial documentation as needed by the Development team for inclusion in proposals and reporting.
Forecast and manage cash flow, including review of cash and investment account activity and transfers of funds to meet cash needs.
Collaborate with the leadership team to prepare the annual budget; monitor the budget and provide timely reports to staff.
Oversee risk management activities including monitoring coverage and policies and managing claims and disputes.
Manage PEO relationship and related human resource activities including recruiting, performance management, payroll, and benefits administration.
Serve as the staff liaison for the Finance Committee, Human Resources Committee, Strategic Planning Committee, and Endowment Board of Trustees. Provide finance updates to the Executive Committee and the Board of Directors.
5 or more years’ experience as a controller, nonprofit experience a plus.
Proficiency in fund accounting and demonstrated knowledge of nonprofit accounting standards and tax regulations.
Experience using financial management systems; a working knowledge of Blackbaud Financial Edge and Raiser’s Edge strongly preferred.
Experience engaging with boards and board committees
Experience mentoring and supervising staff.
Proficiency in MS Office Windows environment, including Outlook, Teams, Sharepoint, Word, and Excel.
Bachelor’s degree in accounting, CPA preferred.
Demonstrated ability to work effectively with a diverse population and different types of personalities and to collaborate and engage with individuals at all levels of the organization.
Excellent written and oral communication skills.
Effective time-management, multi-tasking and prioritization skills.
Demonstrated ability to maintain confidentiality and exercise discretion.
Child Advocates recruits, trains and supports volunteers who provide a voice for children in foster care. As Harris County’s Court Appointed Special Advocates (CASA) program, we provide lifesaving advocacy that helps abused and neglected children exit foster care to a safe, permanent home as quickly as possible.
Our volunteers’ main job is to provide the court with recommendations about where the children they represent should live on a permanent basis. Throughout the case, our volunteers maintain contact with everyone involved in the children’s lives, from foster parents, biological parents and therapists to Child Protective Services caseworkers and attorneys appointed by the court. They make sure the children are receiving the medical and psychological help they need, and they meet with teachers and principals to help the children thrive in school. They dry tears and give hugs and throw birthday parties, too. Most importantly, they serve as a 'constant' person for the children to count on during this tumultuous time. Essentially, our volunteers do whatever it takes to ensure that the needs of the children are being met while they are in care.