Operations Director, Immunology and Vaccine Development Program
Fred Hutchinson Cancer Research Center
Location: Seattle, Washington
Internal Number: 20277
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The Vaccine and Infectious Disease Division (VIDD) , one of five scientific divisions at Fred Hutch, addresses the growing need for treatment and prevention strategies for infectious diseases worldwide. VIDDs mission is to accelerate knowledge of effective immunity and create innovative approaches that can prevent new infections and treat or cure infection-related diseases. VIDD is comprised of three research programsBiostatistics, Bioinformatics & Epidemiology (BBE), Immunology & Vaccine Development (IVD), and Infectious Disease Sciences (IDS).
The Program Operations Director for the Immunology and Vaccine Development (IVD) Program oversees a comprehensive and complex array of program activities for a research portfolio of over $300M in total costs and administrative operations including strategy, financial, grants and contracts, regulatory and administrative functions for a broad program comprised of separate but linked departments. This position works with senior scientific leadership to translate science into strategy while responsible for the overall operations of administration, finance, grants and business analytics for the program. This position requires an understanding of federal regulatory requirements, performance management, administrative systems and program management, and broad experience with a range of business functions and systems, including program leadership, strategic planning, budgeting, fiscal analysis, human resources management, and communication. This position reports to the Senior Operations Director for VIDD.
This position works with overarching guidance from program leadership, Principal Investigators (PIs) and the Divisions Senior Operations Director to independently plan and oversee administrative operations for the program research portfolio. The incumbent oversees subordinate managers to ensure consistent, efficient and compliant administration of all work units within the program. Sets functional strategies and objectives on operational plans that align with overall Division and organizational strategies. Provides input to Division-level strategic planning. More detailed responsibilities include:
1. Program Oversight
Develop and manage all IVD Program activities to ensure compliance with all federal, sponsor and Fred Hutch requirements and guidelines and ensure operational consistency across the program
Provide effective and inspiring leadership by being actively involved in all programs, developing a broad and deep knowledge of all aspects of operations
Oversee grant support activities for the program including: grant preparation, budget development/management, forecasting, reporting and report tools development
Ensure the adherence to regulatory compliance procedures throughout the program
Through subordinate managers, direct administrative activities for the program including: oversight of agency site reviews, human resources management activities, laboratory protocols, training and communication of Center policies, and administrative process improvement
Apprise VIDD leadership of programmatic activities, challenges and accomplishments regularly
2. Strategic Planning
Working with faculty and leadership from IVD, VIDD and the Center, create strategic plans and implement processes to achieve the initiatives and objectives set forth in each plan
Participate in groups and committees across the Division and/or Center to support strategic and process improvement initiatives
Synergize with other programs and participate in strategic planning for the Division
Develop and implement a system for tracking and reporting on the progress of strategic plan implementation
Proactively engage with faculty to regularly prepare and report out on their funding, awards and highlights of research activities
3. Faculty Support
Coordinate faculty recruiting activities for the program and support the Division office in administration and faculty promotions
Assist the IVD Program Head in planning all IVD faculty meetings; attend program meetings and events to stay abreast on all milestones, activities and needs for the IVD faculty
Support faculty in cultivating and managing relationships with public and private funders to secure and expand recurring revenue streams
Assist the Fred Hutch Philanthropy and Marketing departments in cooperation with the Division to ensure all IVD achievements and donor relationships are appropriately highlighted and managed
Seek new funding opportunities for the program as appropriate
4. Program Operations/Other
Oversee financial operations for the program including: forecasting, management, reporting, reconciliations, purchasing and vendor contract management
Contribute to space allocation and planning decisions
Oversee the HR systems and practices within IVD
Provide financial and overall business strategy advice to program leaders and teams
Participate in Division and Center-led meetings and committees and special projects
Other duties as assigned
Bachelors degree in business, public administration or a related field
Minimum of 8-10 years of federal research administration management experience
Minimum of 3-5 years of supervisory and leadership experience
Demonstrated success managing and engaging diverse stakeholders across a complex research portfolio
Experience with translating science into strategy in creating and executing strategic plans
Strong communication and budgetary skills
3-5 years of experience in supporting faculty in an academic environment
Experience identify areas for process improvement and implementing associated change management strategies to successfully rollout and sustain initiatives
Key Skills and Abilities:
Excellent written and verbal communication skills
Strong background in data analytics and visualization
Advanced experience with Microsoft suite (Excel, Powerpoint, Access, SharePoint, etc)
Ability to create a positive work culture
Flexibility and adaptability
Ability to multi-task in a fast-paced environment
Outstanding interpersonal skills
Positive attitude and sense of humor
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.