Under the direction of theÂ Senior Manager, Events and Academic Programs,Â assists with the coordination of events, including reserving space and hotel room blocks, coordinating with caterers, communicating with speakers, arranging transportation and audio/visual equipment, tracking attendees, and providing updates of attendance to the team, and preparing printed materials.
Onsite event support including set up and break down.
Coordinates logistics and catering set up for weekly institute workshops.
Supports workshop speakers while on campus including greeting speakers, coordinating office hours and activities, responding to onsite needs, collecting feedback, and submitting reimbursements.
Works with the Communications team to regularly review the accuracy of, and submit updates for, event-related content on the BFI website and intranet.Â
Contributes to ongoing marketing efforts of BFI programs and events, including increasing outreach to other divisions across campus to engage their students, faculty, staff, and alumni in institute programs.
Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise.
Maintains guest lists and assists with mailing invitations and creating brochures for the event.
Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
Performs other related work as needed.
A minimum of one year of relevant experience, such as event and/or conference planning.
Background in higher education is a plus.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of Microsoft Windows suite, including Microsoft Outlook, Word, Excel, and PowerPoint.
Attention to detail.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Budget management skills.
Excellent verbal and written communication skills.
Demonstrated ability to be an excellent team member.
Understanding of higher education and/or nonprofit organizations.
Diplomatic and customer service-based approach to interacting with colleagues and others.
Able and willing to work irregular hours, including occasional early mornings and late evenings to staff BFI events.Â
Cover letter (preferred)
Three Professional References Contact Information (required)
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