Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
The purpose of Advancement and Alumni Relations (AAR) is to foster a thriving and engaged community of alumni connectedness and support for each other and Caltech. By connecting the people who share and support Caltech's mission and values, we will ensure the Institute receives the necessary resources to achieve Caltech's aspirations and sustain its excellence in teaching, research, and scholarship in perpetuity. AAR team members embrace and uphold the values of diversity, integrity, respect, focus, and pride.
The Caltech Alumni Association celebrates the unique value and character of the Caltech experience and empowers the alumni community to thrive and connect with Caltech and each other. The Director, Alumni Operations, Leadership Development, and CAA Corporate Secretary is an innovative, entrepreneurial self-starter and community builder role which supports the Caltech Advancement and Alumni Relations Division and Alumni Association (CAA) work. This position also supports the CAA and Caltech in sustaining and deepening lifelong relationships with alumni worldwide.
The Director provides leadership, management, and direction for all aspects of Caltech Alumni Association's resources/assets, including financial management, alumni executive staff support, Board of Directors support, and alumni volunteer leadership and development initiatives.
The primary work of this role includes operational and financial management; organizational development; change management; performance measurement and assessment; leadership development; team development; and performance and leadership succession management. In addition, the role provides executive leadership and management for the Caltech Alumni's Office of the President and CEO. This work includes oversight of the executive team's schedules, steering the organization's strategic initiatives, and Alumni Awards, Prizes, and Recognition efforts (recognition, honors, and leadership identification and recruitment at all levels of the organization), and programs and execution of executive functions in support of the CAA Board of Directors.
In the role as Corporate Secretary, the position, in partnership with the CEO and Senior Executive Director, Marketing and Brand, ensures all rules and bylaws of the organization are current, aligned to the Board's leadership, operations, and serves and guidance to the Board's meetings and the implementation of the Board's governance decisions. The Secretary is also responsible for the records and documentation for the Caltech Alumni Association. In addition, in partnership with the President and CEO and the Board's Leadership, the Secretary works to advance the Board's execution of governance best practices.
At the highest level, the individual is responsible for developing and implementing effective organizational and leadership interventions using various resources to create a culture, structure, and leadership capacity that meet the organization's vision, mission, goals, and strategic objectives. To accomplish these results, the individual must exercise substantial latitude for decisions regarding processes, systems, finances, and key initiatives and will mentor others at all levels of the organization through change initiatives.
This position reports directly to the Assistant Vice President, Alumni Relations, and the President and CEO of the Caltech Alumni Association. The Director builds and leads a strong, engaged, and passionate team for the Caltech Alumni Association and Office of Alumni Relations in partnership with the AVP/ED. S/he serves as senior staff with the Senior Director of Alumni Content, Value Delivery, Brand Management, and the Director of Alumni Outreach, Development, and Strategic Partnerships. This position is responsible for delivering excellence in alumni operations and fostering productive relationships with team members, colleagues, alumni volunteers, campus partners, internally and organizations, corporations, and initiatives external to Caltech. In addition, this position oversees all alumni outreach and engagement key initiatives and core volunteer management functions.
Job Duties - Operations:
Oversee accounting and financial management for the Caltech Alumni Association and directs all organizational financial functions following generally accepted accounting principles (GAAP), current trends, and regulations.
In partnership with the Advancement Services team, manage the lifecycle and inventory of CAA's/AR's IT assets (to include Asana, Slack, Award Force, People Grove, Boardable, etc.). This duty consists of all software and hardware elements (current and emerging) existing in the CAA/AR business environment with the primary goals of increased credential security and organization, lower technology costs, reduced risk, and improved productivity.
Participate in developing the organization's strategic plans and programs as a critical partner, but mainly from the impact on the organization's alumni volunteer and engagement resources.
Translate the strategic and tactical business plans into staffing and volunteer management strategic and operational plans.
Lead all facets of Caltech Alumni Association's administered awards, honors, and emerging recognition initiatives to include: Distinguished Alumni Awards, Chang Prize, Honorary Alumni Member, and the direction of new recognition/honoring initiatives as they arise or are strategically created by the organization's leadership.
Provide strategic direction, planning, leadership, coaching, and overall management and leadership of change initiatives of the Association.
Develop and lead a comprehensive volunteer growth and development initiative, including training, mentoring, and career pathing/succession planning for staff and lead volunteers.
Job Duties - Corporate Secretary
As Corporate Secretary, ensure that sufficient and accurate documentation exists to meet legal requirements as a nonprofit corporation and enable authorized persons to determine when, how, and by whom the Board's business was conducted.
Records minutes of meetings ensure accuracy and availability and propose policies and practices.
Reports to the Board maintain records, fulfill any other requirements of a CEO and Officers of the Board, and perform other duties as the need arises or as defined in the bylaws or by California Code.
In partnership with the President and CEO, facilitates the orientation of new directors and assists in Director training and development.
Additional Job Functions:
Forecast educational, training, and organizational needs.
Performs other duties as assigned.
Knowledge, Skills, and Abilities:
Ability to delegate work assignments, give authority to work independently, set expectations, and monitor results.
Strong human resource and financial experience and training
Build and manage systematic change programs; use various strategies and change management tools and models to achieve objectives.
Experience in managing small to medium change initiatives.
Solid understanding of organizational development theories and practices.
Value of adult learning and instructional design.
Success in coaching and developing others.
Strong facilitation and consulting skills.
Success in partnering with executive leaders and employees at all levels and in all functions. Uses a collaborative work style to achieve results.
Human Resources Management
Experience in higher education, finance, business, program development, human and alumni.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.