The CFO is primarily responsible for financial oversight of the organization. Other essential duties include overseeing office administration and facilities, information systems and technology, risk management, and supporting the human resources function. The position reports to the CEO, staffs the Finance and Audit & Risk Committees of the Board, supervises accounting, and works closely with the HR Director on HR matters.
Oversee and take responsibility for all aspects of the organization’s finance function and performance. Develop and maintain credibility for the accounting function.
Provide strategic financial input and leadership on issues affecting the organization; provide advice from a financial perspective on any business agreements the organization may consider.
Provide timely and accurate budgets, financial reports and trend analyses so as to assist the CEO, the Board and other senior leaders in planning and decision-making.
Monitor budget variance; identify when adjustments may be necessary; apprise and work with senior leadership in planning any necessary remedial actions.
Prepare departmental, special purpose and ad hoc reports
Take responsibility for financial component of contracts and grants - prepare budgets; monitor use of funds to ensure that funding is fully expended and thereby earned; prepare required reports, which may include billing/invoicing and summary reporting.
Prepare and process payroll in accordance with FLSA laws and general payroll principles.
Oversee and lead the annual budgeting process, matching programmatic to financial goals; work with department heads to craft individual budgets; work with senior leadership to finalize a comprehensive plan that supports goals; coordinate the review and approval process with Finance and Executive Committees and Board of Directors.
Coordinate and lead the annual audit process, serve as liaison between auditors and the Audit Committee; facilitate completion and approval of audited statements and required annual filings.
Participate in development and implementation of the organization’s strategic and operating plans.
Evaluate and advise on the cost and effect of long-range planning, introduction of new programs/strategies and regulatory actions.
Establish and optimize banking relationships.
Initiate strategies to maximize cash position and short-term earnings.
Maintain cash flow projections that match cash flows with operating cash requirements, and identify potential strategies to fill gaps or shortfalls.
Oversee accounts receivable, accounts payable and payroll cycles; manage and adjust as needed to meet organizational needs.
Implement a robust contracts management system; ensure that contract billing is compliant and that receivables are collected.
Update and implement all necessary business policies and accounting practices; regularly review and update the company’s accounting policy and procedure manual.
Staff the Finance Committee. Develop effective reporting mechanisms to present all critical financial matters to the Committee, Executive Committee and Board of Directors.
Supervise finance-related staff and consultants.
Oversee such administrative functions as maintenance of office supplies and equipment, and supervision of administrative staff and consultants.
Maintain facilities, which may include repairs and maintenance, space planning, leasing and renovation activities.
Provide support and backup to HR Director around organization’s human resource function.
Work with IT staff around:
Relationships with vendors, including managed services provider.
Creation, dissemination and updates to technology-related policies and procedures, including a focus on data security.
Procurement of hardware and software.
Staff the Audit and Risk Management Committee.
Work with HR Director and other leadership to institute and maintain practices that minimize the organization’s exposure.
Work with Committee to maintain risk control documents:Risk Assessment Matrix and Business Continuity Plan.
Work with Committee and insurance broker to maintain appropriate types of coverage at appropriate levels.
Minimum of a B.A., with an MBA, CPA or related degree preferred
At least seven years of overall professional experience with at least five years of broad financial and administrative management experience in a nonprofit sector.
The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area.
Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
A successful track record in grants management and payroll.
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.Assimilate new information and technology.
A successful track record in setting priorities, meeting deadlines; keen analytic, organization and problem-solving skills which support and enable sound decision making.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Multi-task with the ability to wear many hats in a fast-paced environment.
Knowledge, Skills, Abilities and Other Characteristics
General accounting and financial reporting procedures in accordance with the GAAP, and Uniform Guidance 2 CFR Part 200.
Federal, State, County & City contract/grant budgeting/reporting procedures and requirements.
Current nonprofit sector environment and trends.
Human Resources related laws such as CA FLSA, and other regulations and practices.
Employee benefits, including the management of health care and retirement plans.
General office software, particularly Microsoft Office Suite, and accounting software packages.
Manage and oversee all aspects of the financial/accounting management function.
Create, analyze and report on financial statements and budgets.
Process payroll and reporting of payroll taxes.
Supervise staff, develop job descriptions and provide performance evaluations and improvement plans.
Analyze and solve problems effectively and efficiently.
Communicate effectively both verbally and in writing.
Build effective relationships by working well with, and be responsive to the needs of, internal and external stakeholders, including the Board of Directors, funding sources and other organizations as needed.
Manage priorities effectively to meet deadlines and demonstrate multi-tasking skills.
Foster and cultivate business opportunities and partnerships.
About CASA of Los Angeles
CASA of Los Angeles mobilizes community volunteers to advocate for children who have experienced abuse and neglect. The organization envisions a Los Angeles in which every child in the child welfare system has an advocate and the opportunity to thrive. CASA of Los Angeles is on a path over the next five years to expand services to children in LA County’s child welfare system so that it provides services to a meaningful number of the 30,000 children in the dependency court system every year. Key to these efforts is growth in the number of volunteers trained each year, the number who stay active in a year, and in revenue raised from community partners and other donors.