This position is the primary manager for all Boston Philharmonic Orchestra and Boston Philharmonic Youth Orchestra production needs. This includes maintaining communications with the various rehearsal and performance venues, arranging rental of instruments, scheduling piano tunings and cartage for instruments and equipment as needed, ensuring that venues are set up for all rehearsals and performances in a timely fashion, and stage management during rehearsals and performances.
The hours for this position vary depending on the rehearsal and performance schedule. Rehearsals and concerts generally take place during evening and weekend hours (a schedule for the season is available for reference).
Additional hours and duties may apply.
Serve as liaison between the BPO, BPYO, and all performance and rehearsal venues
Create and distribute stage plots and production itineraries
Complete and submit production requirement forms as requested by each venue
Confirm all dress rehearsal, pre-concert lecture, and performance schedules with venue administrators
Confirm all load in/load out schedules with venue administrators
Collaborate with staff at venues in moving gear in and out
Make arrangements with alternative venues when necessary
Arrange transportation for all instruments and auxiliary equipment between venues.
Collaborate with cartage company in coordinating load in/load out schedules in accordance with venue needs
Serve as point person for all load ins/load outs
Create and share cartage inventories for each move with cartage company
Process invoices from cartage company and ensure that payments are made in a timely manner
Coordinate set-up of chairs, stands, and related equipment in advance of all BPO and BPYO events. Strike and store all equipment following each event.
Collaborate with BPO/BPYO personnel managers to create appropriate stage plots based on orchestra size
Set up and strike Benjamin Zander’s keyboard for all pre-concert lectures
Choreograph and oversee all stage changes, collaborating with venue staff when necessary.
Serve on “door duty” throughout each performance, assisting with the entrances/exits of conductor and soloists
Instruments and Equipment - Rentals and Maintenance
Rent any necessary instruments based on repertoire demands. Ensure maintenance of all equipment in possession of the BPO.
Schedule drop off/pick up logistics for all rentals
Ensure that all rental payments are processed in a timely fashion
Ensure that the BPO piano is being properly cared for
Other duties as assigned.
2+ years of relevant experience
Ability to lift and move music stands, chairs, timpani, podiums, stools, and other instruments and equipment as required
Willingness to be a team player within a small arts nonprofit organization.
Ability to work effectively with a diverse group of personalities.
Knowledge of and/or interest in the performing arts/classical music a plus.
Must be WELL ORGANIZED at all times.
Ability to work independently but also effectively within a small, dynamic group.
About Boston Philharmonic Orchestra
The Boston Philharmonic Orchestra, founded by Benjamin Zander in 1979, features student, professional, and amateur musicians. One of Boston's premier orchestras, the Boston Philharmonic is not your average musical ensemble; on the contrary, the Boston Philharmonic follows a vision of "passionate music making without boundaries." To us, this means presenting top-notch music in a manner that both music aficionados and the casual listener can enjoy.
One way we achieve this is through our innovative pre-concert talks with the conductor, Benjamin Zander. Zander has a unique approach to explaining classical music, and his intense passion for the art form attracts hundreds of attendees for each talk. As a result, our audience describes the Boston Philharmonic as "passionate," "inspiring," "unique," and—perhaps our favorite descriptor—"un-stuffy."