The Annual Giving and Parent Development Assistant provides administrative support for members of the Annual Giving and Parent Development teams and is responsible for managing several team-wide administrative processes. They will support frontline fundraisers, including all activities related to prospect management, travel, data needs, and reporting. This person will also support the direct marketing programs for both teams, ensuring seamless coordination and accurate execution. This person will also serve as a frontward facing representative of the Annual Giving and Parent Development teams both in person (events) and over the phone and email.
The qualified candidate will have a bachelor’s degree plus 1 to 2 years’ experience working in a fast-paced institution/professional setting. Experience or interest in nonprofit fundraising preferred. The successful candidate will:
Maintain accuracy of donor tracking systems related to current and prospective donors including contact reports and other data entry.
Collaborate with Gift Services office to submit and reconcile gift and pledge related documentation as needed.
Prepare regular giving reports, donor reports, and lists for fundraising appeals using the Agilon ONE database, Tableau, Excel, and other internally built reporting tools.
Assist with marketing efforts and help to prepare and produce donor/prospect communications, appeal mailings, thank you notes, and other correspondence as needed.
Help to organize and coordinate events for specific groups of donors and volunteers by compiling invitation lists and managing responses; preparing event materials and assist with arranging catering needs and post-event follow up.
Manage and maintain appropriate marketing materials and office supplies for McKeen Hall 3rd floor teams.
Field incoming inquiries on behalf of the AG and PD teams via phone, email, and occasionally in person.
Initiate payments to vendors and campus partners for services.
Participate in interdepartmental initiatives and other projects as needed.
Excellent attention to detail, communication, and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative, and work independently with minimal supervision is critical. Proficiency in Excel, Word, and other computer programs.
Ability to collaborate with immediate team and OAR colleagues and to represent Andover by providing high level customer service. Delegate and manage multiple time-sensitive tasks with little supervision. Respect the confidential nature of the work. Keen attention to detail in writing and database management. Commitment to and ability to articulate the mission of Phillips Academy.
Ability to build and maintain a positive work environment by collaborating and partnering with colleagues in Annual Giving, Parent Development, OAR, and through the campus. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.
Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.
About Phillips Academy
Established in 1778, Phillips Academy is a co-educational, boarding secondary school located just north of Boston and which educates students of intelligence and integrity from diverse cultural, racial, socioeconomic and geographic backgrounds. Our motto, Non sibi, not for self, was forged by Paul Revere into the original seal 240 years ago. The school's residential structure enables faculty to support students in their personal, social and intellectual development. The academic program fosters excellence in all disciplines within the liberal arts tradition. Faculty members guide students in mastering skills, acquiring knowledge and thinking critically, creatively and independently. The school strives to help young people achieve their potential not only intellectually, but also artistically, athletically and morally, so that they may lead responsible and fulfilling lives.
The Academy embraces equity, inclusion, and wellness and is committed to establishing a community that encourages people of diverse backgrounds and beliefs to understand and respect one another and to embrace differences of race, gender, gender identity, ethnicity, class, sexual orientation, national origin..., and religion. In its programs, the school seeks to promote a balance of leadership, cooperation and service, together with a deeper awareness of the global community and the natural world.
Andover's 1778 Constitution charges the academy to prepare "Youth from every quarter" to understand that "goodness without knowledge is weak...yet knowledge without goodness is dangerous." This obligation challenges students, faculty, and staff in mind, body and spirit to see beyond themselves and to go beyond the familiar; to remain committed to developing what is finest in themselves and others, for others and themselves.