Stanford Medicine, which comprises Stanford University School of Medicine, a premier research-intensive medical school; and Stanford Health Care, nationally recognized for quality patient care and leading-edge technology - seeks an experienced manager to be part of a Major Gifts team in Medical Center Development (MCD). MCD supports hope and healing close to home and around the world by building long term relationships with donors to maximize philanthropic investments in Stanford Medicine for innovation in teaching, research and care. With Stanford's donor-centric approach to development, every staff member within MCD plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.
This role is ideal for someone who thrives in a fast-paced environment and enjoys being part of a collaborative team. You will work with frontline fundraising staff, internal partner teams, and other university staff to assist in establishing and maintaining relationships with all university constituencies. You will also exhibit patience, flexibility, sharp attention to detail, a high level of professionalism, a strong sense of priorities, and a superb level of tact and discretion.
The Assistant Director reports to the Director of Administrative Services. The Assistant Director will be an integral part of the Generalist Team. The Generalist Team Donor Priorities are to:
Focus on donor interests while highlighting and integrating School of Medicine/Stanford Health Care priorities
Portfolios include prospects and donors with more than one area of interest
Major Gift prospects new to Medicine and/or Stanford
Foster teamwork by engaging in individual strengths while fostering group collaboration
The Assistant Director will manage a team of Major Gifts partners, including development officers/program managers and development coordinators, while providing program management support for the Director of the Generalist Team.
Strategic Planning, Dashboard Tracking, and Reporting (20%)
Events and Materials (20%)
Director of Generalist Team Support and Proposals/Project Management (30%)
Direct and manage (2) program managers/development officers and (2) development coordinators as well as the operational and administrative services of the generalist team.
Responsible for coaching program managers/development officers and development coordinators, including development and tracking of performance indicators and professional goals.
Provide management support to the Major Gifts Leadership Team as necessary to develop and implement policies and procedures that ensure the effective functioning of the Major Gifts Office.
Strategic Planning/Dashboard Tracking and Administration (20%)
Support the generalist team's strategic planning process by preparing and analyzing data, developing templates, and tracking deadlines and deliverables
Develop and maintain the overall generalist dashboard for progress toward goal
Track and monitor finances for the generalist team including contracts and purchase orders
Events and Materials: (20%)
Manage and coordinate an arc of events and materials in support of events, including Dean's Conversations
Serve as lead project manager for select events. This includes list creation and review, invitations, acknowledgments, other material creation event logistics, and briefings. This is done in partnership with MCD partner teams, faculty, volunteers, MGO staff, events staff, and donors
Proactively analyze grateful patient data across the team and make recommendations for prospect inclusion. Work with the research team on the timely execution of ratings and assignments to major gift officers for new prospects. This requires a high degree of sensitivity, diplomacy, and professionalism in working with these groups
Director of Generalist Team Support: (30%)
Partner with generalist team director to manage the planning and implementation of other related project or program needs
Prepare briefing materials, letters, faculty bio's, and overviews and other communication for faculty, donors and volunteers
Coordinate with MCD partner teams and ensures projects are on track and consistent with the developed strategy
Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.
Minimum of three years of program management, administration or operations experience; five or more years desired.
Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision.
Experience managing teams is preferred.
Development event or conference experience.
Nonprofit or relevant business experience.
Positive, can-do attitude and dedicated work ethic.
Exceptional written and verbal communication skills, research and editorial skills; ability to synthesize information and compose clear and effective prose.
Superior organizational skills; a work style that is thorough, accurate and detail-oriented; the ability to follow through on projects with minimal supervision.
Strong attention to details and the ability to quickly understand and remember details about donors and projects to which they are assigned.
Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people, including students, faculty, staff, donors and alumni.
Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.
Excellent technical skills: expertise in Excel, Word, web resources, and donor management databases; experience using Stanford's information systems such as PostGrads and CARD (Salesforce-based platform) is a plus but not required.
An understanding of the development and alumni enterpriseparticularly within an academic settingand the ability to work within that framework is desirable.
Demonstrated experience engaging and motivating groups of diverse individuals.
Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
Ability to obtain and maintain a California Non-commercial Class driver's license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May require working flexible hours, including nights and weekends.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
WHY STANFORD IS FOR YOU:
Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Location: Office of Development, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.